M&C Review


COUNCIL ACTION:  Approved on 9/11/2018 

DATE: 9/11/2018 REFERENCE NO.: **C-28831 LOG NAME: 20HMAC SURFACE OVERLAY 2019-3
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Contract with Advanced Paving Acquisition, LTD in the Amount of $642,330.60 for HMAC Surface Overlay 2019-3 along Precinct Line Road and Verbena Street (COUNCIL DISTRICTS 5 and 8)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a contract with Advanced Paving Acquisition, LTD in the amount of $642,330.60 for HMAC Surface Overlay 2019-3 along Precinct Line Road and Verbena Street (City Project No. 101611).

 
DISCUSSION:

In the Fiscal Year 2019 Pay-Go Contract Street Maintenance Program, various types of street maintenance are grouped into specific contract packages. The HMAC Surface Overlay 2019-3 contract provides for the reconstruction along Precinct Line Road between Randol Mill Road and Concho Trail (CD5) and Verbena Street between Evans Avenue and the road's end just past Veal Street (CD8).

Construction for this project is expected to start approximately October 2018 and to be completed by approximately March 2019. Upon completion of the project there will be no anticipated impact on the general fund operating budget.

This project was advertised for bid on June 21, 2018 and June 28, 2018 in the Fort Worth Star-Telegram. On July 19, 2018, the following bids were received:

  Bidders

Amount

Advanced Paving Acquisition, Ltd

$642,330.60

JLB Contracting

$654,245.10

Peachtree Construction Ltd.

$681,812.00

M/WBE OFFICE – Advanced Paving Acquisition, LTD, is in compliance with the City's BDE Ordinance by committing to 6% MBE participation and documenting good fait effort.  Advanced Paving Acquisition, LTD identified several subcontracting and supplier opportunities.  However, the firms contacted in the areas identified did not respond or did not submit the lowest bid.  The City's MBE goal on this project is 18%.

The City reserves the right to increase or decrease quantities of individual pay items within the contract provided that the total contract amount remains within plus or minus 25 percent of the contract award.

This project is located in COUNCIL DISTRICTS 5 and 8.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and the adoption of the Fiscal Year 2018-2019 budget by the City Council to include funds for the above referenced item, funds will be available in the Fiscal Year 2019 Capital Budget, as appropriated, of the General Capital Projects Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Shammi Rahman (6792)

 
 
ATTACHMENTS
  Form 1295 Adv. Paving A.pdf
  Map HMAC 2019 3.pdf