M&C Review


COUNCIL ACTION:  Approved on 9/11/2018 

DATE: 9/11/2018 REFERENCE NO.: **P-12250 LOG NAME: 13PAMEND P-12097 SB TPW
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Amendment to an Existing Purchase Agreement in the Amount of $294,100.00 for a New Annual Purchase Amount Up to $550,000.00 with GTS Technology Solutions, Inc., Using a Cooperative Contract for Signal Timing Communication Equipment and Software for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize an amendment to an existing Purchase Agreement in the amount of $294,100.00 to increase the total amount up to $550,000.00 with GTS Technology Solutions, Inc., using Texas Department of Information Resources Contract No. DIR-TSO-3652 for signal timing communication equipment and software for the Transportation and Public Works Department.

 
DISCUSSION:

The Transportation and Public Works Department (TPW) will use this Agreement to purchase traffic signal communication modems for monitoring and adjusting traffic signal timing and coordination. These traffic signal communicators will be installed throughout the City at signalized intersections.

On September 13, 2017, City Council approved M&C P-12097 authorizing a Purchase Agreement  with GTS Technology Solutions, Inc. for signal timing communication equipment and software on an as needed basis over a four year period. The authorization projected the expenditure in the first year to be $255,900.00 which underestimated the need for radios, signal communicators and software for communicating with traffic signal lights. The TPW Department  has budgeted sufficient funds for this purchase. Future years' expenditures are projected to be $550,000.00 each renewal year.

AGREEMENT TERM - The current Agreement expires on November 4, 2018 with two-one year options as long as Contract No. DIR-TSO-3652 remains in effect. All other terms of this Agreement remain the same.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available within the existing appropriations of the Transportation and Public Works Department for these expenditures and that prior to an expenditure being made, the Transportation and Public Works Department has the responsibility to validate the availability of funds.

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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Cynthia B. Garcia (8525)
Additional Information Contact:
Cynthia B. Garcia (8525)
John Padinjaravila Baby (2279)

 
 
ATTACHMENTS
  GTS Form 1295.pdf