M&C Review


COUNCIL ACTION:  Approved on 8/14/2018 - Ordinance No. 23316-08-2018

DATE: 8/14/2018 REFERENCE NO.: **C-28794 LOG NAME: 60LWREHAB-WELCH EXCAV AND UTIL COMPANY
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Construction Contract with Welch Excavation and Utility Company, Inc. for the Lake Worth Dam Rehabilitation and Improvements in the Amount of $363,960.00 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 7)

RECOMMENDATION:

It is recommended that the City Council:

  1. Adopt the attached appropriation ordinance increasing the appropriation in the amount of $404,464.00 in the Water and Sewer Capital Fund for rehabilitation and improvements for the Lake Worth Dam; and

  2. Authorize execution of a contract with Welch Excavation and Utility Company, Inc., for the Lake Worth Dam Rehabilitation and Improvements in the amount of $363,960.00 (City Project No. 100543).

 
DISCUSSION:

The Lake Worth Dam is owned by the City of Fort Worth (City) and regulated by the Texas Commission on Environmental Quality's (TCEQ) dam classification system.  The City and TCEQ staff conducts regularly scheduled inspections of this dam.  Recommendations from these inspections may include changes to standard operating and monitoring procedures, updates or modifications to maintenance practices, or recommended rehabilitation work to preserve the life of the dam structure.

On December 6, 2016 (M&C C-28011), the City Council authorized an Engineering Agreement with Freese and Nichols, Inc. for preparation of contract documents for the Lake Worth Dam Rehabilitation and Improvements.

As part of this Construction Contract, Welch Excavation and Utility Company, Inc., will conduct slope restoration, clear the spillway underdrain piping system, provide a new manhole drain improvements and weir box for measurement purposes, rehabilitate concrete spall, and repair cracks to the spillway structure.

The Project was advertised on April 19, 2018 and April 26, 2018, in the Fort Worth Star - Telegram. On June 7, 2018, the following bids were received.

BIDDERBID AMOUNTCONTRACT
Welch Excavation and Utility Company$363,960.00180 Calendar Days
C. Green Scaping$538,110.00

In addition to the contract amount, $20,504.00 is required for project management and inspection cost. An additional $20,000.00 is provided for project contingencies.

Construction is expected to start in September 2018 and be completed by March 2019.  This project will have no impact on the Water Department's operating budget when completed.

M/WBE OFFICE:  Welch Excavation and Utility Company, Inc., is in compliance with the City's BDE Ordinance by committing to 11 percent MBE participation on this project.  The City's MBE goal on this project is 11 percent.

The project is located in COUNCIL DISTRICT 7, Mapsco 60G.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance funds will be available in the current capital budget, as appropriated of the Water and Sewer Capital Fund. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,069,236.00 for the purpose of providing Pay-As-You-Go funding for Water Capital Projects. After this transfer for fiscal year 2018, the balance will be $5,771,308.00.

Funding for the Lake Worth Dam Rehabilitation Project is as depicted below:

FUND

Existing Appropriations

Additional Appropriations

Project Total*
Water & Sewer Capital Projects Fund 56002                    

   $124,000.00

$404,464.00

$528,464.00
Project Total


$124,000.00


$404,464.00

$528,464.00
* Numbers rounded for presentation.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
John Lopez (6818)

 
 
ATTACHMENTS
  60 LWREHAB WELCH EXCAVATION AND UTILITY COMPANY MAP.pdf
  60LWREHAB-WELCH EXCAV AND UTIL COMPANY_60_AO_18.docx
  Form 1295.pdf