It is recommended that the City Council authorize execution of Amendment No. 6 to City Secretary Contract No. 45477 with Halff Associates, Inc., in the amount of $58,600.00 for additional design services related to the Trinity Trails Clear Fork - East Bank Extension Project, revising the total contract amount to $549,400.00.

The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 6 to City Secretary Contract No. 45477 with Halff Associates, Inc., in the amount of $58,600.00 for additional design services related to the Trinity Trails Clear - Fork East Bank Extension Project; revising the total contract amount to $549,400.00.  Staff considers this fee to be fair and reasonable for the services provided.

The Trinity Trails Clear Fork - East Bank Extension provides an off-street trail connection from the Mistletoe Heights neighborhood north to a new on-street trailhead at Parkview Drive.  The ultimate goal is to continue this trail to the north to the newly constructed Rotary Trailhead on the east bank of the Trinity River where it connects with the Phyllis Tilley Memorial Bridge.  Additionally, this connection will create off-street access to Parkview Drive and will also provide access to a future barrier separated bike lane on the Vickery Street bridge.  

On March 4, 2014, (M&C C-26695) the City Council authorized the Engineering Agreement with Halff Associates, Inc., in the amount of $99,300.00 for the schematic design of the project.

Subsequent amendments for final design and additional design services are summarized in the table below:

    

Amendment No.	M&C	Purpose	Amount
1	N/A	Increase insurance deductible amount	N/A
2	C-27242	Final design documents	$331,295.00
3	N/A	Additional design services and preparation of a 408 U.S. Army Corps of Engineers permit	$28,005.00
4	N/A	Additional design services related to Tarrant Regional Water District design review comments	$22,200.00
5	N/A	Added construction administration services including submittal review site meetings	$10,000.00
TOTAL			$391,500.00

On August 5, 2014, (M&C G-18275) the City Council authorized the City Manager to execute a Local Project Advance Funding Agreement with TxDOT for the Transportation Enhancement Program - Trinity Trails Clear Fork - East Bank Extension Project and transferring the local match, resulting in a total construction budget of $3,026,007.00.

On December 6, 2016, (M&C C-28024) the City Council authorized award of a construction contract to 2L Construction, LLC, for the construction of a trail along the east bank of the Trinity River - Clear Fork.  During the course of construction it was discovered that a fiber optic line was in conflict with the designed trail alignment.  This fiber optic line was not located by the utility locate service, Texas 811, that was ordered by the design consultant.

The scope of this amendment includes the re-design of a portion of the trail and retaining wall to avoid a conflict with the fiber optic line.  Additional services under the scope of this amendment include re-design of approach walks to the Vickery Street bridge which are being re-routed to avoid conflicts with unplanned improvements related to the Chisholm Trail Parkway.

The table below depicts the total funding for the project which includes the TXDOT grant and the local match plus the associated costs of engineering and construction management costs.

Project Funding	M&C	Total Appropriations
Grant Capital Projects Fund (31001) TXDOT STEP	G-18275	$2,156,000.00
SH 121T Southwest Parkway Fund (39405)	2004 Bond Program	$1,500,000.00
Special Donations Capital Fund (30105)	G-19305	$35,000.00
PACS Gas Lease Capital Fund (33002)	G-19305	$25,000.00
Total	-	$3,716,000.00

MWBE Office - A waiver of the goal for MBE/SBE subcontracting requirements was requested
by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE
Ordinance, because the MWBE Waiver is solicited based on the sole source information
provided to the MWBE Office by the managing department's project manager.

This project is located in COUNCIL DISTRICT  9.