M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 

DATE: 12/4/2018 REFERENCE NO.: **C-28940 LOG NAME: 20PRECINCT LINE ROAD CHANGE ORDERS
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Approve and Authorize Execution of Change Order Nos. 38, 43, and 45-51 for the Construction of Precinct Line Road from State Highway 10 to Concho Trail and Walker Branch Bridge with the Texas Department of Transportation and Authorize Payment in the Amount of $476,647.08 for the Funding of these Change Orders (COUNCIL DISTRICT 5)

RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the approval and execution of Change Order Nos. 38, 43, and 45-51 for the construction of Precinct Line Road from State Highway 10 to Concho Trail and Walker Branch Bridge; and

2.  Authorize payment of these change orders to Texas Department of Transportation in the amount of $476,647.08 under Local Transportation Project Advance Funding Agreements for the projects (City Secretary Contract No. 44743), and revising the total City contribution to $4,071,258.21 (City Project Nos. 00105 and 00147).  

 
DISCUSSION:

The 2004 Bond Program provided funding for improvements to widen Precinct Line Road from two-lanes to four-lanes from State Highway 10 to Concho Trail including a new four lane bridge over Walker Branch and intersection improvements at Trinity Boulevard. This project includes reconstructed travel lanes, left and right turn lanes, storm drain improvements, sidewalks, railroad crossing, bridge and traffic signal improvements.

Under these change orders, TxDOT's contractor, Haydon Building Corp, will be compensated for temporary pavement quantity overruns, and delay claims resulting from franchise utility conflicts and constructability issues with the design plans. These claims consist of 3 months of additional barricades, signs, and traffic handling, water service, material price escalations, and standby equipment costs. These items affected the critical construction path and prevented the contractor from continuing construction in an efficient manner. TxDOT and the contractor engaged in a mediation process to arrive at a settlement for the expenses associated with these unanticipated delays. An additional 90 working days will be added to the contract. Staff considers the cost for this change order to be fair and reasonable for the proposed roadway construction.

Previous M&Cs approved by City Council for the Walker Branch Bridge Project (City Project No. 00105):  C-20868, 7/26/05; C-26154, 3/19/13; and C-27891, 8/30/16, and administratively approved change orders for this project authorized total payments to TxDOT in the amount of $626,403.47. This change order will authorize payment to TxDOT in the amount of $424,578.94 for Change Order Nos. 38, and 47 - 51.

Previous M&Cs approved by City Council for the Precinct Line Road Project (City Project No. 00147): C-26154, 3/19/13; and C-27830, 8/2/16, and administratively approved change orders for this project authorized total payments to TxDOT in the amount of $2,898,207.66. The Water Department also paid TxDOT the amount $70,000.00 for Change Order No. 12 (M&C C-28093, 1/31/17). This change order will authorize payment to TxDOT in the amount of $52,068.14 for Change Order Nos. 43, 45, and 46.  

The total payment to TxDOT for both projects is $476,647.08 and increases the City contribution to $4,071,258.21.

The overall City project budget is $4,296,974.05 for Precinct Line Road (City Project No. 00147) and $1,292,000.45 for the Walker Branch Bridge (City Project No. 00105). The total project budget is $17,357,207.50 and includes federal participation of $7,249,075.00, state participation of $1,790,158.00, and Tarrant County participation of $2,729,000.00.

The completion of this project will have no significant impact on the general fund operating budget.

Construction was substantially complete in July 2017. Funding for these change orders is being provided from the 2004 Capital Improvement Program.

The project is in COUNCIL DISTRICT 5.

This contract will be with a governmental entity, state agency or public institution of higher education:  (Texas Department of Transportation TxDOT).
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, funds are available, as appropriated in the current capital budget of the Street Improvements Fund  and the Street Improvements Supplemental Fund.

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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Steve Cooke (5134)

 
 
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