M&C Review


COUNCIL ACTION:  Approved on 8/14/2018 - Ordinance No. 23317-08-2018

DATE: 8/14/2018 REFERENCE NO.: **C-28795 LOG NAME: 60M34SA2-RJN
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment No. 2 to City Secretary Contract No. 29961 with RJN Group, Inc., in the Amount of $129,940.00, for Main 34, 100, D100 Drainage Areas Sanitary Sewer System Evaluation Study and Improvements for a Revised Contract Amount of $889,238.02 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 9)

RECOMMENDATION:

It is recommended that the City Council:

  1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Fund in the amount of $146,941.00 from available funds; and

  2. Authorize the execution of Amendment No. 2 to City Secretary Contract No. 29961 with RJN Group, Inc. in the amount of $129,940.00 for Main 34, 100, D100 Drainage Areas Sanitary Sewer System Evaluation Study and Improvements for a revised contract amount of $889,238.02. (City Project No. 02397)
 
DISCUSSION:

On March 23, 2004, (M&C C-20006) the City Council authorized an engineering agreement in the amount of $740,698.02 with RJN Group, Inc., for Main 34, 100, D100 Drainage Area Sanitary Sewer System Evaluation Study and Improvements. The Main 34, 100 and D100 drainage areas generally consist of the downtown central business district. The agreement was subsequently revised by Amendment No. 1 in the amount of $18,600.00 administratively authorized on March 6, 2015.

Amendment No. 2 will provide design services for the upgrade of the existing water and sanitary sewer main on 8th Street (Commerce and Calhoun) to provide adequate conveyance for a proposed downtown multifamily high rise development.

In addition to the contract amount, $17,000.00 (Sewer: $13,000.00, Water: $4,000.00) is required for project management and material testing.

This project will have no impact on the Water Department's operating budget when completed.

Design is expected to be completed by January 2019. Construction is expected to start on August 2019 and be completed by December 2020.

The project is located in COUNCIL DISTRICT 9.

M/WBE OFFICE:  RJN Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to 19 percent M/WBE participation on this Amendment No. 2. The City's goal on this Amendment is 19 percent.



 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Fund. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,069,236.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects. After this transfer for Fiscal Year 2018, the balance will be $8,406,955. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,022,689.00 for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects. After this transfer for Fiscal Year 2018, the balance will be $7,007,780.

Appropriations for Main 34, 100, D100 Drainage Area Sanitary Sewer System Evaluation Study and Improvements Project as depicted below:

FUND

Existing Appropriations

Additional Appropriations

Project Total*

Water & Sewer Capital Fund 56002

$0.00

$146,941.00

$146,941.00

Sewer Capital Fund - Legacy 59607

$160,227.00

$0.00

$160,227.00
Project Total

$160,227.00

$146,941.00

$307,168.00

* Numbers rounded for presentation purposes.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
John Kasavich (8480)

 
 
ATTACHMENTS
  60M34SA2-RJN 1295.pdf
  60M34SA2-RJN Map.pdf
  60M34SA2-RJN_60_AO_18.docx