M&C Review


COUNCIL ACTION:  Approved on 9/11/2018 - Ordinance No. 23381-09-2018

DATE: 9/11/2018 REFERENCE NO.: C-28847 LOG NAME: 21POLICE TACTICAL CENTER DESIGN AND CONSTRUCTION CHANGES
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize the Execution of Amendment No. 6 in the Amount of $27,500.00 with Elements of Architecture, Inc. and Authorize Execution of Change Order No. 2 in the Amount of $450,000.00 with Ehrlich Design Builders, Inc. for the Police Tactical Center Renovations and Adopt Appropriation Ordinance in the Amount of $834,287.00, Increasing Estimated Receipts and Appropriations in the CCPD Capital  Projects Fund (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize:

1.  Adopt appropriation ordinance, in the amount of $834,287.00, increasing estimated receipts and appropriations in the CCPD Capital Projects Fund by decreasing the same amount from the Specially Funded Project Fund for the purpose of funding police facility renovations.

2.  Execution of Amendment No. 6  in the amount of $27,500.00 with Elements of Architecture, Inc., for design associated with the Police Tactical Center Renovations.

3.  Execution of Change Order No. 2 in the amount of $450,000.00 with Ehrlich Design Builders, Inc. for construction associated with the Police Tactical Center Renovations.

 
DISCUSSION:

Elements of Architecture, Inc. was selected as one of five firms awarded Annual Architectural Service Agreements, (M&C C-35235, October 18, 2011 and M&C C-27982, November 1, 2016).  In January of 2014, a contract, and later an Amendment, were administratively executed for Elements of Architecture, Inc. to determine costs to renovate former KXAS facility into the Police Tactical Certer.  On October 27, 2017, (M&C C-27517) Council Approved Amendment No. 3 for a total contract value of $176,692.00.  Subsequent amendments were administratively executed for an additional $98,370.00.  Amendment No. 6 is to include additional design and construction administration services associated with unanticipated abatement and existing condition issues.  The fee for these services is not to exceed $27,500.00.  With approval of Amendment No. 6 the total contract fee will be $322,562.00.

Ehrlich Design Builders, Inc. was selected through a best value selection process.  On May 9, 2017, (M&C C-28236 ), the City Council authorized execution of a construction contract, in an amount not to exceed $2,353,228.00, for Police Tactical Center Renovations.  Change Order No. 1 administratively increased the contract amount by $31,250.49.  Change Order No. 2 is necessary because of additional asbestos abatement requirements and requested additional improvements and renovations required for the current use.  Change Order No. 2 adds $450,000.00 to the contract, which includes $47,740.69 to the Owners General Contingency Allowance.  Combined, Change Order No. 1 and Change Order No. 2 increase the total contract price by $481,250.49 which is 20.5 percent of the original contract price.

MWBE Office - Ehrlich Design Builders, Inc. is in compliance with the City's BDE Ordinance by committing to an additional 14% MBE participation on this Change Order No. 2.

At the completion of the construction associated with the Police Air Support Hangar at the Fort Worth Meacham International Airport, there were funds remaining in the completed project in the Specially Funded Project Fund.  Staff recommends that these funds, $834,287.00, be transferred to the Police Facility Renovation project in the CCPD Capital Projects Fund to fund the renovation of the police tactical center and other police facility renovations.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available as appropriated of the CCPD Capital Projects Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  21POLICE TACTICAL CENTER DESIGN AND CONSTRUCTION CHANGES 36001 AO18 revised.docx
  FORM 1295 CERTIFICATE.pdf
  PD TACTICAL REMOD.pdf