M&C Review


COUNCIL ACTION:  Approved on 6/26/2018 

DATE: 6/26/2018 REFERENCE NO.: **P-12222 LOG NAME: 13PPROPM-18-00431068 SURVEILLANCE TRAILERS LSJ PD
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Purchase of Surveillance Camera Trailers from Wanco, Inc., Using a General Services Administration Cooperative Contract in the Amount of $216,910.28 for the Police Department Through the Property Management Department Using Grant Funds (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the purchase of four surveillance camera trailers from Wanco, Inc., using General Services Administration Cooperative Contract No. GS-07F-133GA in the amount of $216,910.28 in Grant Funds for the Police Department through the Property Management Department.

 
DISCUSSION:

The Property Management Department approached the Purchasing Division for assistance with buying four surveillance camera trailers for use by the Police Department. Property Management obtained quotes for a cost comparison between vendors that provide this type of equipment. Wanco, Inc., utilizing General Services Administration Cooperative Contract No. GS-07F-133GA, provided the lowest price for the requested units. Staff recommends awarding the purchase of the four units to Wanco, Inc. Below is a summary of the quotes received:

Wanco, Inc. GSA-GS-07F-133GA$216,910.28
Vetted Solutions        QUOTE #VET-2018-3$282,040.00
WCCTVGSA-GS-07F-031DA$301,140.00

PRICE ANALYSIS - The City of Fort Worth has no recent history for the purchase of surveillance camera trailers. Staff reviewed the proposed pricing offered by the Vendor and concluded that it is fair and reasonable.

State law provides that a local government purchasing items through a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. General Services Administration Agreement No. GS-07F-133GA has been competitively bid to increase and simplify the purchasing power of government entities.

M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.

An administrative change order or increase may be made by the City Manager in the amount of $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. The equipment will be delivered within approximately 60 days of receiving a purchase order.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the Grants Operating-Federal Fund, and that prior to an expenditure being made, the Property Management Department has the responsibility to validate the availability of funds.

BQN\PROPM-18-00431068\LSJ
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Cynthia B Garcia (8525)
Additional Information Contact:
LaKita Slack-Johnson (8314)

 
 
ATTACHMENTS
  18-431068 FORM 1295.pdf