Property Management Fleet approached the Purchasing Division for assistance with the purchase of six heavy duty construction units for the Water and Transportation and Public Works departments for maintenance and repairs of City of Fort Worth streets. Property Management Fleet obtained cooperative quotes for a cost comparison between four cooperative vendors that provide construction units. Holt Texas, Ltd., a Caterpillar dealer, and RDO Equipment Company, a John Deere dealer, provided the lowest unit prices for each of the requested units using Sourcewell (formerly NJPA) Cooperative Purchasing Agreement No. 032515. Staff recommends awarding the purchase of four units to Holt Texas, Ltd. and two units to RDO Equipment Company. Below is a summary of the units and pricing from the recommended Vendors.
|Units ||Total Price for Awarded Item ||Department Owner of Equipment|
(3) CAT 430F2 and
(1) CAT 259D
|$494,342.48 ||Transportation and Public Works|
|RDO EQUIPMENT ||(2) John Deere 410L||$243,591.00||Water Department|
The new units will replace existing units that can no longer be economically maintained. The existing units will be sold at auction upon delivery and acceptance of the new units. The new units meet required specifications and are expected to operate satisfactorily during their service life. Warranty information, manufacturer's Statement of Origin, and original sales invoice will accompany the new units upon delivery to the facility located at 4100 Columbus Trail.
BID TABULATION - See Attached
PRICE ANALYSIS - There is no previous purchase history for units with these specific configurations. Staff reviewed the proposed pricing and certified that the prices offered by the recommended vendors are fair and reasonable.
TOTAL OWNERSHIP COST - $1,118,152.23 over service life for all units (See attached TCO).
State law provides that a local government purchasing items through a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. Sourcewell Cooperative Purchasing Agreement No. 032515 (formerly NJPA) has been competitively bid to increase and simplify the purchasing power of government entities.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
An Administrative change order or increase may be made by the City Manager in the amount of $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
The units will be delivered within 180-230 days after receipt of a purchase order.