M&C Review


COUNCIL ACTION:  Approved on 6/12/2018 

DATE: 6/12/2018 REFERENCE NO.: **C-28725 LOG NAME: 38NASHWEST 5
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Amendment to City Secretary Contract No. 48814 with Nash West, LLC, to Increase Compensation by $105,300.00 for a Total Contract Amount Up to $194,805.00 and Extending the Term for Municipal Court Database Analysis and Configuration Services (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council Authorize the City Manager to amend City Secretary Contract No. 48814 with NashWest, LLC, to increase compensation by $105,300.00 for a total projected compensation up to $194,805.00 and extending the term to allow for necessary database analysis and configuration services.

 
DISCUSSION:

On March 9, 2017, City Secretary Contract No. 48814 was executed by the City with NashWest, LLC (NashWest) for the following services: complex database administrator support related to the internal assessment of CourtView data to identify and correct/cleanup problems regarding unprocessed ticklers, un-resulted events, delinquent time payment plans, cases outside of workflow and cases with invalid data; as well as deployment of outstanding CourtView releases.

As part of the on-going system analysis, it has been determined that the court needs to amend the scope of services to City Secretary Contract No. 48814 to enable the Court to receive additional, necessary services. The key concern is accuracy of data, and with a Governance Committee for oversight, a data integrity project was developed. Among the identified sources of the problems were: outdated servers hosting the data, inaccurate data, including but not limited to: address, warrant, state reporting, collections, financial management, attorney, officer, driver license, bond forfeiture, document management and other data set integrity issues. Additionally, there is a large knowledge gap that has been identified that will need to be closed in order to ensure that current identified issues are not reoccurring.

The following is a breakout of the scope of work to accomplish the Municipal Court data integrity project:

Server migration support $8,100.00

Data Integrity Evaluation, Development of Programmed Cleanup scripts & Configuration/Setup of Plug-In modules, as needed $40,500.00

State Reporting & Reconfiguration of System Process Flow $40,500.00

FWITS Training for Administrative system configuration and maintenance, et al $16,200.00

Total: $105,300.00

The current contract term ends on October 31, 2018. This M&C authorizes the City to extend the contract to December 31, 2019.



 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current budget, as appropriated, of the Municipal Court Technology Special Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to verify the availability of funds.  

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
1) 25002 380412 5330201 S00095   S00001     $105,300.00

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Valerie Washington (6199)
Originating Department Head:
Theresa Ewing (7461)
Additional Information Contact:
Leah Huff (6737)

 
 
ATTACHMENTS
  NashWest Contract No. 48814-RI.pdf
  Texas Ethics Commision Form 1295.pdf