On March 9, 2017, City Secretary Contract No. 48814 was executed by the City with NashWest, LLC (NashWest) for the following services: complex database administrator support related to the internal assessment of CourtView data to identify and correct/cleanup problems regarding unprocessed ticklers, un-resulted events, delinquent time payment plans, cases outside of workflow and cases with invalid data; as well as deployment of outstanding CourtView releases.
As part of the on-going system analysis, it has been determined that the court needs to amend the scope of services to City Secretary Contract No. 48814 to enable the Court to receive additional, necessary services. The key concern is accuracy of data, and with a Governance Committee for oversight, a data integrity project was developed. Among the identified sources of the problems were: outdated servers hosting the data, inaccurate data, including but not limited to: address, warrant, state reporting, collections, financial management, attorney, officer, driver license, bond forfeiture, document management and other data set integrity issues. Additionally, there is a large knowledge gap that has been identified that will need to be closed in order to ensure that current identified issues are not reoccurring.
The following is a breakout of the scope of work to accomplish the Municipal Court data integrity project:
Server migration support $8,100.00
Data Integrity Evaluation, Development of Programmed Cleanup scripts & Configuration/Setup of Plug-In modules, as needed $40,500.00
State Reporting & Reconfiguration of System Process Flow $40,500.00
FWITS Training for Administrative system configuration and maintenance, et al $16,200.00
The current contract term ends on October 31, 2018. This M&C authorizes the City to extend the contract to December 31, 2019.