Authorize Execution of a Second Amendment to City Secretary Contract No. 46273, Professional Services Agreement with Scientel Solutions, LLC, for Additional Maintenance Services and Upgrade to the City of Fort Worth's Public Safety Microwave System at a Cost of $381,037.60 (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize the execution of a second amendment to City Secretary Contract No. 46273 to an existing Professional Services Agreement for additional maintenance services and an upgrade to the City of Fort Worth's public safety microwave system at a cost of $381,037.60. Other terms and conditions of the existing Agreement remain the same.

In 2011, the City Council approved Mayor and Council Communication (M&C) C-24680 to execute an Agreement with Scientel Solutions, LLC, (Scientel) for the installation of a microwave system used as a component of the City's public safety radio communications system. Implementation was completed in 2012.

Although the system has been maintained with routine updates, most hardware is now aged to the point that it will no longer be supported by the manufacturer after 2018. As a result, that hardware must be replaced with current levels of hardware and software to continue to receive manufacturer support. Cost of the hardware replacement is $159,318.60 and was included in the IT Solutions operating budget for FY2018. Implementation and ongoing maintenance services are covered at no additional charge under City Secretary Contract No. 46273, executed by the City in 2014.

Council approved M&C C-27566 with Motorola Solutions in 2015 for the extension of the microwave system into Arlington, Grand Prairie and Irving. The maintenance warranty for the extension expires at the end of September 2018. Maintenance for the microwave system in Arlington, Grand Prairie and Irving will be incorporated into the existing Maintenance Agreement with Scientel through this Second Amendment. Payments for the maintenance will be made annually and budgeted by the IT Solutions Department each year. Beginning in FY2019, the cities of Arlington, Grand Prairie and Irving will be contributing up to $20,000 annually to help offset the cost of the increased maintenance. The total increase in maintenance cost over the term of the contract will be $221,719.00.