M&C Review


COUNCIL ACTION:  Approved on 6/12/2018 

DATE: 6/12/2018 REFERENCE NO.: C-28731 LOG NAME: 20HMAC 2018-4 HIR STREET REHABILITATION
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Contract with Cutler Repaving, Inc., in the Amount of $1,865,363.60 for Hot Mix Asphaltic Concrete, HMAC (2018-4), Hot-in-Place Recycling Street Rehabilitation at Multiple Locations Throughout the City of Fort Worth (COUNCIL DISTRICTS 3 and 5)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a contract with Cutler Repaving, Inc., in the amount of $1,865,363.60 for Hot Mix Asphaltic Concrete, HMAC (2018-4), Hot-in-Place Recycling Street Rehabilitation at multiple locations as listed on the project attachment (City Project No.101333).

 
DISCUSSION:

This project is part of the 2018 Contract Street Maintenance Plan, which provides for the rehabilitation of deteriorated asphalt streets, wherein various pavement repair procedures are utilized depending upon the level of deterioration.  This contract will provide Hot-in-Place Asphalt Recycling (HIR) overlay on six (6) street segments. The Transportation and Public Works Department has been using HIR since 2007.  Also, in the past, Mill and Overlay (MOL) procedures were bid as an alternate. The HIR procedure proved to always be more cost effective than the standard MOL. There are a limited number of contractors that perform HIR in Texas. The current bid prices are in line with last year's prices, and lower than the MOL contract prices that we are experiencing. Funding for this contract is included in the 2018 Contract Street Maintenance Plan in the General Capital Projects Fund.

The City reserves the right to increase or decrease quantities of individual pay items within the contract, provided that the total contract amount remains within plus or minus 25 percent of the contract award.

This project was advertised for bid on March 29, 2018 and April 5, 2018 in the Fort Worth Star-Telegram. On April 26, 2018 the following bid was received:  

Bidder

Amount

Cutler Repaving, Inc.

$1,865,363.60

M/WBE Office: Cutler Repaving, Inc. is in compliance with the City's BDE Ordinance by committing to 6% MBE participation. The City's MBE goal on this project is 6%.

These projects are located in COUNCIL DISTRICTS 3 and 5.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, for the 2018 Contract Street Maintenance Plan in the General Capital Projects Fund.   Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Kristin Sugrim (8902)

 
 
ATTACHMENTS
  Form 1295 HMAC 2018-4.pdf
  HMAC 2018-4 Projects.pdf
  Map H2018-04 PAGE_1.pdf
  Map H2018-04 PAGE_2.pdf
  Map H2018-04 PAGE_3.pdf
  Map H2018-04 PAGE_4.pdf