M&C Review


COUNCIL ACTION:  Approved on 6/12/2018 - Ordinance Nos. 23254-06-2018, 23255-06-2018, 23256-06-2018, 23257-06-2018, 23258-06-2018, & 23259-06-2018

DATE: 6/12/2018 REFERENCE NO.: **G-19305 LOG NAME: 80FY2018_PROJECT_CLEANUP
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Reallocate the Use of $620,521.08 in Previously Appropriated Capital Funds, Authorize Transfers in the amount of $203,908.29 and Adopt Appropriation Ordinances to Support Capital Improvements at Various City Parks (COUNCIL DISTRICTS 4, 5, 6, 7, 8 and 9 and CITYWIDE)

RECOMMENDATION:

It is recommended that the City Council

1. Adopt the attached ordinance making the following appropriation adjustments in the General Capital Projects Fund (30100):

  • decreasing estimated receipts and appropriations in the Future Community Programmable Project by $90,000.00 and increasing estimated receipts and appropriations in the Centreport Trail Project by the same amount;
  • decreasing estimated receipts and appropriations in the Park Improvements Programmable Project by $225,000.00 and increasing estimated receipts and appropriations in the Mosier Valley Park Development Project by $75,000.00, in the Northwest Community Park Project by $50,000.00, and in the Fort Worth Zoo Shops and Warehouse Projects by $100,000.00; and
  • decreasing estimated receipts and appropriations in the 2018 Bond Transportation Planning Project by $100,000.00 and increasing estimated receipts and appropriations in the Park Improvement Programmable Project by the same amount, for the purpose of funding the North Park project  2.  Adopt the attached ordinance adjusting appropriations in the Special Donations Capital Projects Fund (30105) by decreasing receipts and appropriations in the River Corridor Park Improvements Project by $35,000.00 and increasing estimated receipts and appropriations in the Trinity Trails Clear Fork Project by the same amount for the purpose of funding the Trinity Trails East Bank Extension;

3. Adopt the attached ordinance adjusting appropriations in the PACS Dedication Fees Fund (30110) by decreasing receipts and appropriations in the amount of $50,000.00, from existing residual funds, and increasing estimated receipts and appropriations in the Park Improvement Programmable Project by the same amount for the purpose of funding the Needs Assessment Component of the PARD Open Space Master Plan Project;

4. Adopt the attached ordinance making the following appropriation adjustments in the Specially Funded Projects Funds (39007):

  • decreasing receipts and appropriations in the amount of $30,521.08 from existing residual funds, and increasing estimated receipts and appropriations in the Zoo Shops and Warehouse Project by the same amount;
  • increasing estimated receipts and appropriations in the amount of $53,375.00 from available funds, for the purpose of funding improvements to the Zoo Shops and Warehouse Project;

5. Authorize transfer of $90,000.00 in previously appropriated funds from the PACS Gas Lease Capital Project Legacy Fund (39302) to the PACS Gas Lease Capital Projects Fund (33002);

6. Adopt the attached ordinance increasing estimated receipts and appropriations in the PACS Gas Lease Capital Project Legacy Fund (39302), in the amount of $113,909.00, from available funds, for the purpose of funding an additional transfer to the PACS Gas Lease Capital Projects Fund (33002); and

7.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the PACS Gas Lease Capital Projects Fund (33002) in the amount of $246,104.00, from available funds including transferred revenues, for the purpose of funding various projects.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to provide for additional funding or establish new funding for projects identified below.

A. Providing Additional Funds:

Staff proposes allocating additional funding among the following projects, as indicated, in order to fund their completion.


Zoo Shop and Warehouse - $290,000 (Council District 9)

On September 26, 2017 (M&C C-28408) the City Council authorized execution of an Infrastructure Construction Agreement (ICA) with the Fort Worth Zoological Association. The ICA required that the associated utility improvements be publicly advertised for bid. Following the bid advertisement and opening, it was determined that there was a funding shortfall of $279,475.40. In addition, $10,000.00 is needed to address a second storm water line discovered on site.

Centreport Trail - $90,000 (Council District 5)

On June 20, 2017 (M&C G-19040) the City Council adopted a resolution authorizing the execution of an Advance Funding Agreement with the Texas Department of Transportation in the amount of $2,080,000.00 for the design and construction of the Centreport Trail. The additional funding will be applied toward a local match to amend the Advance Funding Agreement to include the design of an additional 3.5 miles of trail.

Mosier Valley Park – $75,000 (Council District 5)

The additional funding is required for executing an Interlocal Agreement (ILA) with Tarrant County for paving the parking lot in lieu of gravel, and to address site issues including removal of asphalt paving and debris from the property.

Trinity Trails East Bank Extension - $60,000 (Council District 9)

On December 6, 2016 (M&C C-28024) the City Council authorized award of a construction contract to 2L Construction, LLC for the construction of a trail along the east bank of the Trinity River – Clear Fork. During the course of construction it was discovered that a fiber optic line was in conflict with the designed trail alignment. Additional funding is necessary for the re-design of the trail.

Northwest Community Park - $50,000 (Council District 7)

On June 6, 2017 (M&C C-28267) the City Council authorized award of a construction contract to Cole Construction, Inc. for the construction of athletic fields and other park improvements at Northwest Community Park. Unforeseen conditions, including a change in the drainage pattern resulting from off-site development, were discovered during the course of construction . This change impacted recently constructed improvements under the current contract scope and necessitated reconstruction measures to protect the improvements from future off-site storm water runoff. Additional unforeseen costs included the higher than anticipated cost of extending electrical service into the site.

Rosemont Park - $30,000 (Council District 9)

As part of a playground improvement project completed in August 2010 a large 'web' or 'net' climber was installed in Rosemont Park. In November 2017 the climber highly used had sustained significant enough damage to necessitating its removal to protect the health, safety and welfare of the public. Proposed funding would replace this play component.

B. Establish New Project Funding:

Staff proposes funding for the following projects:

North Park - $100,000 (Council District 4)

Substantial changes to the parkland, including the development of the North Park YMCA, necessitate an update to the park master plan. This funding will be used for preparation of an updated park master plan, and to advance the design of park facilities funded by the 2018 Bond Program.

PARD Needs Assessment - $50,000 (Citywide)

On January 27, 2015 the City Council authorized Resolution 4399-01-2015 adopting the 2015 Park, Recreation and Open Space Master Plan (Master Plan). The Park & Recreation Department maintains a goal of updating the Master Plan every five years in order to identify accomplishments and reassess priorities and to remain in a competitive status for Texas Parks & Wildlife local grant programs. Prior to the 2020 Master Plan update a PARD Needs Assessment is necessary to establish priorities for the next five year period.

Patricia LeBlanc Park - $45,000 (Council District 6)

In September 2015 the PARD completed the replacement of the City's first universal playground, complete with pour-in-place rubber surfacing. While this project addressed the need to replace the old wooden structure in the northern sector of the park, there was not sufficient funding to replace the wooden structure (with metal slide) in the southern sector of the park. The proposed funds will be used to replace the existing wooden structure.

Tennis Court Improvements - $35,000 (Citywide)

The PARD is partnering with the Fort Worth Tennis Association for a grant from the U.S. Tennis Association to improve approximately 11 tennis courts at various park locations.

Louella Bales Baker Park - $5,000 (Council District 8)

Funding will be used to purchase and install a two-bay swing at the park.

The attached table identifies individual project funding by source.

These projects are located in COUNCIL DISTRICTS, 4, 5, 6, 7, 8 and 9 and Citywide.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current budget of the General Capital Project Fund, Special Donations Capital Projects Fund, PACS Dedication Fees Fund, PACS Gas Lease Capital Projects Fund, Specially Funded Projects Fund, and the PACS Gas Lease Capital Project Legacy Fund

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Richard Zavala (5704)
Additional Information Contact:
David Creek (5744)

 
 
ATTACHMENTS
  FY2018 Project Cleanup.pdf
  Rec 1 - Gen Cap Proj Fund 30100.docx
  Rec 2 - Sp Donation Cap Proj 30105_AO18.docx
  Rec 3 - Ded Fees Fund 30110_AO18_REV.DOCX
  Rec 4 Specially Funded Proj Fund 39007_REV.DOCX
  Rec 6 - Legacy Gas Cap Proj 39302_AO18.docx
  Rec 7 - PACS Gas Lease Cap Proj 33002_AO18.docx