M&C Review


COUNCIL ACTION:  Approved on 6/12/2018 - Ordinance No. 23260-06-2018

DATE: 6/12/2018 REFERENCE NO.: **C-28723 LOG NAME: 20SW_SHIELD_ENGINEERING GROUP_RENEWAL 2
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Second Renewal and Amendment of City Secretary Contract No. 47525, a Professional Services Agreement with Shield Engineering Group, PLLC, in an Amount Not to Exceed $594,030.00 for Staff Extension Services in Managing Transportation and Public Works and Water Department Capital Projects and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Fund Legacy in the amount of $13,143.00; and

2. Authorize the execution of the second renewal and amendment of City Secretary Contract No. 47525, the Professional Services Agreement with Shield Engineering Group, PLLC, in an amount not to exceed $594,030.00 for staff extension services in managing Transportation and Public Works and Water Department Capital Projects.

 
DISCUSSION:

On February 9, 2016, (M&C C-27617) the City Council approved a Professional Services Agreement with Shield Engineering Group, PLLC (Shield), in an amount not to exceed $291,200.00 for staff extension services in managing Transportation and Public Works (TPW) Capital Projects. The contract allowed for additional renewal periods, contingent upon City Council approval. On May 2, 2017, the City Council approved the first renewal of this contract (M&C C-28200) for an amount not to exceed $337,220.00 due to increased project management staffing needs. This Mayor and Council Communication will authorize the second renewal of the contract and add additional staff for project management services on 15-20 projects. Shield proposes to provide these services in an amount not to exceed $594,030.00. The total contract amount after this renewal will be $1,222,450.00. The Stormwater Capital Projects Fund will be used for these projects. Sewer Capital Projects Fund Legacy and 2007 Critical Capital Projects Funds will be used in addition to the Stormwater Capital Projects Fund for a project with associated sewer and street improvements. In addition to these three funds, other capital funds may also be used as service needs are identified for additional projects.

M/WBE Office - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the MWBE or  BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

The project is located in ALL COUNCIL DISTRICTS.






 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Sewer Capital Fund Legacy. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,022,689.00 for the purpose of providing pay-as-you-go funding for sewer capital projects. After this transfer for Fiscal Year 2018, the balance will be $7,598,827.00.

These projects were budgeted in the Fiscal Years 2017 and 2018 Stormwater Utility Capital Fund and are included in the Fiscal Years 2017 and 2018 Stormwater Capital Improvement Program; and

Funds will be available in various projects, on a project by project basis and the Department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Linda S. Young (2485)

 
 
ATTACHMENTS
  20SW_SHIELD_ENGINEERING GROUP_RENEWAL 2 _59607_AO18r.docx
  Shield_R2_May 16 2018.pdf