The Property Management Department (PMD) approached the Purchasing Division for assistance with obtaining liquid petroleum gas (LPG) for multiple City of Fort Worth Departments and facilities. Staff issued an Invitation to Bid (ITB) requiring Bidders to provide LPG based on the BPN Targa Chico, Texas weekly posting net price for the date the LPG is to be delivered. The bid was advertised in the Fort Worth Star-Telegram on April 4, 2018, April 11, 2018, and April 18, 2018. Twelve vendors were solicited from the purchasing vendor database; two response were received. Purchasing staff reviewed the pricing and found pricing to be fair and reasonable and recommends awarding the agreement to Ferrell Gas, L.P. for $200,000.00 per year with four annual renewal options. An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
BID TABULATION – See Attached
PRICE ANALYSIS - PMD anticipates spending $200,000.00 per year for the LPG. The annual amount will cover new facilities that currently do not have natural gas available in the area for heating and therefore require the utilization of LPG. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2018. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and a fifth renewal period which shall run from October 1st to the anniversary of the date of execution.
|
