On July 15, 2014, the City Council authorized the purchase of the "Gordon Swift Building" located west of City Hall, at 900 W. Monroe Street, to serve as an annex to City Hall (M&C L-15702). This purchase allowed the City to centralize operations and to provide more effective and efficient City services to both internal and external customers. The building's existing HVAC system is high maintenance, inefficient and not integrated into the City's Building Management System. Property Management administratively executed a design agreement with Baird Hampton Brown Engineering to design a replacement system. The City issued a Request for Proposals (RFP) in the Fort Worth-Star Telegram on March 1, 2018 and March 8, 2018 and received three proposals on March 21, 2018 for the project from contractors. Two of these firms provided the required "Post Proposal–Pre Award Submittals" to be further evaluated by the City. The two complete proposals were reviewed by members of the Property Management Department and the M/WBE Office and were evaluated for best value based on the criteria set forth in the Request for Proposals. The selection team recommends awarding the construction contract to METCO Engineering, Inc. The following table provides a summary of the scoring criteria for each firm.
| Contractor | Proposed Price | M/WBE Office Review | Proposed Schedule (Comprehension) | References Experience | Past Relationship with the City | TOTALS | METCO Engineering, Inc. | 60 | 4 | 2 | 9 | 5 | 80 | DMI Corp., d/b/a Decker Mechanical | 49 | 5 | 4 | 11 | 7 | 76 |
The overall project costs are listed in the table below:
| 900 Monroe St. HVAC Replacement Project | TOTALS | | Architectural and Engineering Design | $82,000.00 | | Combined Project Management, Bid Advertisement, etc. | $15,000.00 | Design Phase Total | $97,000.00 | | Construction Contract (including 7.5 percent of Base Bid as Owner's Construction Contingency Allowance) | $2,146,976.00 | | Combined Project Administration Cost: Project Management, Testing, Contingency, FFE, Etc. | $76,776.80 | Construction Phase Total | $2,223,752.80 | PROJECT TOTAL | $2,320,752.80 |
In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade Permit Fees are waived for this project.
OPERATING IMPACT - This project should impose no additional cost to the facilities operating budget.
SCHEDULE - The project is anticipated to be complete within a year.
M/WBE OFFICE - METCO Engineering, Inc. is in compliance with the City's BDE Ordinance by committing to 15 percent MBE participation and documenting good faith effort on the base bid. METCO Engineering, Inc. identified several subcontracting and supplier opportunities. However, the MBE's contacted in the areas identified did not respond or submit the lowest bids. The City's MBE goal on the base bid project is 25 percent .
The 900 Monroe St. City Hall Annex is located in COUNCIL DISTRICT 9.
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