The Neighborhood Services Department (NSD) approached the Purchasing Division to establish an agreement for the purpose of providing snacks and meals for children age 18 and under who are participating in after school and summer programs located in low-income areas. The after school snack and summer food programs are designed to provide activities known to reduce or prevent involvement in juvenile crimes. Staff issued an Invitation to Bid (ITB) in the event that City Council approved the grant application to the Texas Department of Agriculture Child and Adult Care Food Program for At-Risk School Care Centers. The ITB consisted of detailed specifications listing locations and requirements. Notice of the bid was sent to 108 related vendors. The bid was advertised in the Fort Worth Star-Telegram on March 14, 2018, March 21, 2018, March 28, 2018, and April 4, 2018. The City received two responses, one from Purple Hearts, Inc., and one from Rolling Frito Lay Sales, LP. On April 17, 2018, (M&Cs C-28861 and C-28862) the City Council authorized a grant application to the Texas Department of Agriculture Child and Adult Care Food Program for At-Risk School Care Centers for the City's After School Snack and Supper and 2018 Summer Food Service Programs. Staff evaluated the bids and recommends awarding an agreement to Rolling Frito Lay, LP, with four options to renew. The bid from Purple Hearts, Inc., did not include a bid bond which rendered it non-responsive to the specifications. No guarantee was made regarding the amount of these goods and services that would be purchased. The Bid amount is $764,735.00. The proposed contract would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. Rolling Frito Lay, LP, is a subsidiary of PepsiCo, a publicly traded company. The unit prices for the After School Snack and Summer Food Program items reflect a slight decrease (0.60%) from the previous Agreement awarded on September 1, 2015, (M&C P-11780). NSD certifies that Rolling Frito-Lay Sales, LP, meets specifications. Overall, the unit prices recommended for award are considered fair and reasonable.
A waiver of the goals for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or service is from sources where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Agreement shall begin on June 1, 2018 and end on May 31, 2019. This Agreement may be renewed for up to four additional one-year terms at the City's option provided grant funds are offered by the Texas Department of Agriculture and appropriation of funds is approved by the City Council. |
