M&C Review


COUNCIL ACTION:  Approved on 8/14/2018 - Ordinance No. 23319-08-2018

DATE: 8/14/2018 REFERENCE NO.: **C-28798 LOG NAME: 60VCSSREHABR1-SHIELD
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Appropriation Ordinance in the Amount of $390,000.00 to Fund the First Renewal of City Secretary Contract No. 48501 with Shield Engineering Group, PLLC in the Amount of $300,000.00 for Village Creek Sanitary Sewer Rehabilitation Improvements of Various Sanitary Sewer Mains, Provide for Project Management, Real Property Acquisition, Utility Coordination and Material Testing and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $390,000.00 from available funds for Village Creek Sanitary Sewer Rehabilitation Improvements of various sanitary sewer mains (City Project No. 100275)

 
DISCUSSION:

On December 13, 2016, Mayor and Council Communication (M&C C-28047) the City Council authorized the City Manager to execute an engineering agreement in the amount of $300,000.00, with the option of two renewals, with Shield Engineering Group, PLLC for Village Creek Sanitary Sewer Rehabilitation Improvements of Various Sanitary Sewer Mains.

The City and the engineer desire to exercise the first renewal of the contract in the amount of $300,000.00 and with the same terms and conditions.

In addition to the contract amount $90,000.00 is required for project management, real property acquisitions, survey, contingencies, material testing and inspection.

This project will have no impact on the Water Department's operating budget when completed.  This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

Construction is expected to start February 2019 and be completed by February 2020 or when the contract amount is exhausted.

M/WBE OFFICE - Shield Engineering Group, PLLC agrees to maintain its initial SBE commitment of six percent that it made on the original and extend and maintain that same SBE commitment of six percent to this first.  Shield Engineering Group, PLLC remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous SBE Commitment form executed by an authorized representative of its company.

The project is located in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Fund.  The Fiscal Year 2018 Water Operating Fund budget includes appropriations of $29,022,689.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects.  After this transfer for Fiscal Year 2018, the balance will be $7,718,440.00.

Appropriations for the Village Creek Sanitary Sewer Rehabilitation Improvement project is as depicted below:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Water & Sewer Bond 2017 Fund 56013$1,972,811.00$0.00$1,972,811.00
Water & Sewer Capital Fund 56002$659,689.00$390,000.00$1,049,689.00
Project Total$2,632,500.00$390,000.00$3,022,500.00
* Numbers rounded for presentation purposes.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Robert Sauceda (2387)

 
 
ATTACHMENTS
  60VCSSREHABR1-SHIELD Form 1295.pdf
  60VCSSREHABR1-SHIELD_60_AO_18.docx