The Transportation and Public Works Department (TPW) approached the Purchasing Division to establish an annual Agreement for the purchase of Telescoping Sign Posts, Sleeves and Hardware Materials on an as-needed basis. The material will be used for the installation of new street signs and to repair and maintain all other street signs throughout the City. Staff issued an Invitation to Bid (ITB) to 63 related vendors. The Invitation to Bid (ITB) consisted of detailed specifications for Telescoping Sign Posts, Sleeves and Hardware Materials and all related components.
The ITB was advertised in the Fort Worth Star-Telegram on April 18, 2018, April 25, 2018 and May 2, 2018. The City received one bid. See attached Bid Tabulation.
Staff recommends awarding contract to Centerline Supply, Inc. with five options to renew. No guarantee was made regarding the amount of these items that would be purchased. The ITB amount for the department's annual requirements is $171,000.00. The proposed contract would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $42,750.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
The TPW Department reviewed the pricing and found pricing to be fair and reasonable.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
The Agreement shall begin on the date in the Purchase Order (the Effective Date) and shall expire on the upcoming September 30th, (the Expiration Date), unless terminated earlier in accordance with the Agreement (the Initial Term). Upon the expiration of the Initial Term, the Agreement shall renew automatically under the same terms and conditions for up to four one-year renewal periods (October 1 through September 30), unless City or Vendor provides the other party with notice of non-renewal at least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to the Vendor.