M&C Review


COUNCIL ACTION:  Approved on 6/12/2018 

DATE: 6/12/2018 REFERENCE NO.: **C-28724 LOG NAME: 21PIONEER TOWER REHABILITATION DESIGN
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of an Architectural Services Agreement with Elements of Architecture, Inc., in the Not to Exceed Amount of $140,922.00, for the Rehabilitation of the Pioneer Tower at the Will Rogers Memorial Center (COUNCIL DISTRICT 7)


RECOMMENDATION:

It is recommended that the City Council Authorize Execution of an Architectural Services Agreement with Elements of Architecture, Inc., in the Not to Exceed amount of $140,922.00, for the Rehabilitation of the Pioneer Tower at the Will Rogers Memorial Center.

 
DISCUSSION:

Noted Fort Worth architect Wyatt C. Hedrick designed the 208 foot tall "Pioneer Tower" and adjacent buildings of the Will Rogers Memorial Center for the Texas Centennial celebration in 1936. The tower is on the National Register of Historic Places. It stands as the centerpiece of the Will Rogers Memorial Center and of the Fort Worth cultural center. The tower is built of concrete framing, cladded with limestone and brick. The corners are accentuated with stepped pilasters, lighted lanterns and crowned with an aluminum cap. At the base of the tower there is a large room with a high domed ceiling and a bronze bust of Will Rogers.

Originally the tower had a vertical strip of glass block which was back lit at night on all four sides. Over the years occasional movement and other forces placed stress on the block and many of them have broken. At some point in the past, rather than repair the block, the glass block was covered with aluminum louvers

To repair the tower and back light the block, this Architectural Service Agreement will include the required services such as:

  • Historic Fabric Condition Assessment
  • Clean the exterior of the tower
  • Structural analysis to limit movement and isolate the glass block
  • Electrical Design for a new internal lighting system to backlight the glass blocks
  • Removal of existing aluminum louvers
  • Any associated architectural design
  • Preparation of Construction Documents
  • Construction Contract Administration

A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram on April 12, 2018.  The SOQs were due April 26, 2018.  The City received 6 SOQs from qualified architectural firms, however one firm withdrew its SOQ because of their recently increased work load.  The selection team included representatives of Public Events Department, M/WBE Office and Property Management Department.  The firms submitting SOQs were:

        Arthur Weinman Architect
        BR Architects, Inc.
        Elements of Architecture, Inc.
        Hahnfeld Hoffer Stanford
        Komatsu-Rangel, Inc. dba Komatsu Architecture
        Wright Group Architects + Planners, P.L.L.C


After reviewing the SOQs, the selection team met on May 1, 2018, and selected 2 of the 6 firms for interviews based on their rankings in a qualifying matrix.  The interviews took place May 7, 2018, and the following is a summary of the results of the interview process:


Criteria

Elements of Architecture, Inc.

Hahnfeld, Hoffer, Standford, Inc.

Staffing Experience on Similar Projects

20

20

Understanding of the Scope & Budget

27

24

Ability to Meet the Project Schedule

30

29

Understanding of Project Technical Considerations

16

16

TOTAL

93

89

Based on the review of SOQs and interviews, the selection team recommends that City Council authorize execution of an Architectural Services Agreement with Elements of Architecture, Inc. for rehabilitation of the Pioneer Tower.

Estimated Costs:

The estimated project costs for the Pioneer Tower Rehabilitation are as follows:

DESCRIPTION        

PROJECT COST

Design

$140,922.00

Construction (Inc. 7.5% Owner's Contingency Allowance)

$1,075,000.00

Project Management, Testing,  Inspection, Surveying, Utilities, Contingency, etc.

$248,000.00

PROJECT TOTAL

$1,500,000.00

Operating - The Pioneer Tower Rehabilitation is projected to be complete in October of 2019,  and is expected to have a negligible impact on the electrical use at the Will Rogers Memorial Center.

M/WBE Office - A waiver for SBE subcontracting requirements was granted because subcontracting opportunities are negligible.

Construction - this work is intended to be completed before the opening of the new Dickies Arena in November of 2019. In order to meet this aggressive schedule, staff has determined that the best practice is to select and hire a Construction Manager at Risk(CMAR) contractor to assist in the design phase and carry through to the construction phase and work with Elements of Architecture. Staff has issued an advertisement for CMAR firms. A contract for CMAR Pre-Construction services will be awarded administratively, and a recommendation to award construction services will be brought to City Council in or around August 2018.

In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade Permit Fees are waived for this project.

The Will Rogers Memorial Center is located in COUNCIL DISTRICT 7.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available as appropriated of the Culture & Tourism Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
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Account Project
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Program Activity Budget
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FROM
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5118)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  1295 Form Executed Pioneer Tower.pdf
  Pioneer Tower.pdf