Since November 2002, the City of Fort Worth has contracted with Toter, LLC (Toter) (now wholly owned by Wastequip, LLC) for the purchase, delivery, maintenance and replacement of recycling and garbage carts (and later to include yard carts) for Fort Worth residents. In 2014, in order to maintain consistency in the cart size and appearance and also to ensure efficient repair and replacement of cart parts, the City continued its contractual relationship with Toter by entering into a four-year contract with Toter using the National Intergovernmental Purchasing Alliance Cooperative Agreement No. 12057. The current Agreement with Toter will expire on April 30, 2018.
The Solid Waste Division of Code Compliance requested that Purchasing staff assist in procuring a new contract for the purchase, delivery, repair, maintenance and replacement of recycling, garbage and yard carts. In addition, the new Agreement will require that the selected vendor maintain approximately 480,000 carts already in the City's inventory. Staff anticipates purchasing approximately 12,000 new carts per year. Purchasing staff solicited quotes from three vendors from three Cooperatives. The quotes are as follows:
NIPA Contract 171717-01
Box Gang Manufacturing
BuyBoard Contract 525-17
Can provide carts, however cannot maintain, service or replace carts
NIJPA Contract 41217
Purchasing staff has reviewed the quotes and recommends awarding an Agreement to Toter, LLC, under National Intergovenmental Purchasing Alliance Cooperative No. 171717-01 which expires on November 1, 2022. Under an Agreement with Toter, LLC, the service levels will remain consistent with current service levels. Staff recommends awarding a one-year Agreement for $1,444,444.19 with four optional one-year renewal terms.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option for the following amounts: Year Two $1,506,463.35; Year Three $1,556,100.85, Year Four $1,610,702.10, and Year Five Amount $1,670,763.48. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting is not required related to cooperative purchases.
Upon City Council approval, this Agreement shall begin on May 1, 2018.