M&C Review


COUNCIL ACTION:  Approved on 4/17/2018 

DATE: 4/17/2018 REFERENCE NO.: **P-12191 LOG NAME: 13YARD CARTS
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Purchase Agreement with Toter, LLC for the Purchase, Delivery and Maintenance of Garbage, Recycling and Yard Waste Carts Using a National Intergovernmental Purchasing Alliance Cooperative Agreement in an Amount Up to $1,444,444.19 for the First Year and Authorize Four One-Year Renewals (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize a Purchase Agreement with Toter, LLC for the purchase, delivery and maintenance of garbage, recycling and yard waste carts using National Intergovernmental Purchasing Alliance Cooperative Agreement No. 171717-01 in an amount up to $1,444,444.19 for the first year and authorize four one-year renewals for the following amounts: year two amount of $1,506,463.35; year three amount of $1,556,100.85; year four amount of $1,610,702.10; and year five Amount of $1,670,763.48.

 
DISCUSSION:

Since November 2002, the City of Fort Worth has contracted with Toter, LLC (Toter) (now wholly owned by Wastequip, LLC) for the purchase, delivery, maintenance and replacement of recycling and garbage carts (and later to include yard carts) for Fort Worth residents. In 2014, in order to maintain consistency in the cart size and appearance and also to ensure efficient repair and replacement of cart parts, the City continued its contractual relationship with Toter by entering into a four-year contract with Toter using the National Intergovernmental Purchasing Alliance Cooperative Agreement No. 12057.  The current Agreement with Toter will expire on April 30, 2018.

The Solid Waste Division of Code Compliance requested that Purchasing staff assist in procuring a new contract for the purchase, delivery, repair, maintenance and replacement of recycling, garbage and yard carts.  In addition, the new Agreement will require that the selected vendor maintain approximately 480,000 carts already in the City's inventory. Staff anticipates purchasing approximately 12,000 new carts per year. Purchasing staff solicited quotes from three vendors from three Cooperatives.  The quotes are as follows:

Toter, LLC

NIPA Contract 171717-01

$1,444,444.19

Box Gang Manufacturing

BuyBoard Contract 525-17

Can provide carts, however cannot maintain, service or replace carts

Wastequip, LLC

NIJPA Contract 41217

$1,555,800.95

Purchasing staff has reviewed the quotes and recommends awarding an Agreement to Toter, LLC, under National Intergovenmental Purchasing Alliance Cooperative No. 171717-01 which expires on November 1, 2022. Under an Agreement with Toter, LLC, the service levels will remain consistent with current service levels. Staff recommends awarding a one-year Agreement for $1,444,444.19 with four optional one-year renewal terms.

RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option  for the following amounts: Year Two $1,506,463.35; Year Three  $1,556,100.85,  Year Four $1,610,702.10, and Year Five Amount $1,670,763.48.   This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting is not required related to cooperative purchases.  

Upon City Council approval, this Agreement shall begin on May 1, 2018.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget, as appropriated and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds.

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FROM
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Submitted for City Manager's Office by:
Valerie Washington (6192)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Cynthia Garcia (8525)

 
 
ATTACHMENTS
  NIPA No. 171717.pdf
  Toter Carts Bid Sheet 4 9 18 1.pdf
  Toter LLC - Form 1295 Certificate.pdf