M&C Review


COUNCIL ACTION:  Approved on 4/17/2018 - Ordinance Nos. 23185-04-2018 & 23186-04-2018,

DATE: 4/17/2018 REFERENCE NO.: **C-28660 LOG NAME: 061000 OAK GROVE RD CFA WITH CITY PARTICIPATION
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Community Facilities Agreement with Rob Riner Companies GP, LLC, in the Estimated Project Amount of $2,487,274.00 Including City Participation in an Amount Not to Exceed $2,100,000.00 to Construct Oak Grove Road from Alta Mesa Boulevard to Joel East Road and Adopt Appropriation Ordinances (COUNCIL DISTRICT 8)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached ordinance increasing appropriations in the Transportation Impact Fee Capital Legacy Fund (39008), in the amount of $1,493,499.68, from available funds, for the purpose of making a transfer to the Transportation Impact Fee Capital Fund (30108), to pay a portion of the City participation in the CDC Oak Grove Expansion Project;

2.   Adopt the attached ordinance increasing estimated receipts and appropriations in the Transportation Impact Fee Capital Fund, in the amount of $2,100,000.00, from available funds including transferred revenues, for the purpose of funding the CDC Oak Grove Expansion Project and reduce the fund balance in the Service Area X Project (UN9926); and

3.  Authorize the execution of a Community Facilities Agreement with Rob Riner Companies GP, LLC, in the estimated project amount of $2,487,274.00, which includes City participation in an amount not to exceed $2,100,000.00 to construct Oak Grove Road from Alta Mesa Boulevard to Joel East Road.

 
DISCUSSION:

The purpose of this M&C is to authorize execution of a Community Facilities Agreement (CFA) with Rob Riner Companies GP, LLC (Developer), the developer of the proposed Carter Distribution Center located generally east of Oak Grove Road and north of Joel East Road, for the construction of the outstanding two lanes of Oak Grove Road between Alta Mesa Boulevard  and Joel East Road and to take financial actions associated with funding the City participation in the project.  The City will participate in the cost of the road construction in order to have Oak Grove Road built out to its ultimate configuration through this area.  The table below reflects the delineation of construction costs and related fees between the developer and the City.  

Estimated Project Expenditures:  

Project Component

Developer's Cost

City's Cost

Total Cost

        Construction

$    31,950

$ 2,100,000

$  2,131,950

        Design

$  355,324

$                0

$     355,324

TOTAL

$  387,274

$ 2,100,000

$  2,487,274

These costs are based upon the engineer's estimate and are consistent with the City Council adopted 2017 Transportation Impact Fee Study (identified as projects X-16 and X-17).  The project will be publicly bid.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon the approval of the above recommendations and the adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Transportation Impact Fee Capital Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jesus Chapa (5804)
Originating Department Head:
Randle Harwood (6101)
Additional Information Contact:
Julie Westerman (2677)
Janie Morales (7810)

 
 
ATTACHMENTS
  061000 OAK GROVE RD CFA WITH CITY PARTICIPATION 30108_AO18R.docx
  061000 OAK GROVE RD CFA WITH CITY PARTICIPATION 39008 AO18.docx
  Form 1295 Cert. 2018-318114 Project 101409.pdf
  Oak Grove Rd Vicinity Map.pdf
  Oak Grove Road_Probable Cost 02-21-18.pdf