M&C Review


COUNCIL ACTION:  Approved on 6/26/2018 

DATE: 6/26/2018 REFERENCE NO.: **P-12211 LOG NAME: 13P12-0062 AMEND SENTINEL THE ALARM COMPANY MUNCO KK
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Amendment to Existing Sole Source Purchase Agreement with Sentinel - The Alarm Company to Extend the Term Through November 1, 2018 and Increase  Agreement Amount by $1,100,000.00 for Maintenance, Repair, Software Updates and Installation of the Security, Access and Intrusion Equipment for City Departments (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize an amendment to the existing Sole Source Purchase Agreement with Sentinel - The Alarm Company to extend the term from July 15, 2018 through November 1, 2018, and to increase the Agreement amount by an additional $1,100,000.00 for a new amount up to $2,705,000.00 for maintenance, repair, software updates and installation of physical security surveillance, access and intrusion equipment for all City Departments.

 
DISCUSSION:

On October 2, 2012, a Sole Source quotation was submitted by Sentinel - The Alarm Company.  On January 15, 2013, (M&C P-11471) the City Council approved and authorized entering into a Sole Source Purchase Agreement with Sentinel - The Alarm Company for maintenance, repair, software updates and installation of physical security surveillance, access and intrusion equipment. The Agreement is used for the physical security needs of City Hall, the A. D. Marshall Public Safety and Courts Building, the Police Administration Building and other City facilities. The initial term of the Agreement was a one year with four additional one-year mutually approved renewal periods.  The following chart details the historical spend for maintenance, repair, software updates and installation of physical security surveillance, access and intrusion equipment:  

Year Dollars Spent

City-Spent Dollars

Purchase Order Number

2013-2014

$899,040.04

13-00075364

2014-2015

$675,522.25

14-00081402

2015-2016

$311,510.55

15-00085534

2016-2017

$736,288.64

16-00091230

2017 - current

$1,027,588.70

17-00097432

On December 5, 2017, the Fort Worth Mayor and City Council amended the Sole Source Purchase Agreement to increase the Agreement amount up to $1,605,000.00 (M&C P-12142).  Since September 2017, departments have identified the need for additional security surveillance equipment and services, while the rebid is being processed and awarded in Fall 2018. The extension through November 2018 and the amended amount of $1,100,000.00 will allow departments the ability to make necessary purchases and to avoid interruption in services.  

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budgets, as appropriated and that prior to an expenditure being made, each participating Department has the responsibility to validate the availability of funds.

BQN\P-AMEND\KK
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Valerie Washington (8180)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Cynthia Garcia (8525)
Kecy King (8087)

 
 
ATTACHMENTS
  1295.pdf