M&C Review


COUNCIL ACTION:  Approved on 4/17/2018 

DATE: 4/17/2018 REFERENCE NO.: **C-28663 LOG NAME: 20LAFAYETTE AVENUE SCOPE REALLOCATION VARIOUS CONTRACTS
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Change Order No. 4 to City Secretary Contract No. 47874 with Advanced Paving Acquisition, Ltd., to Remove Lafayette Avenue, from Owasso Street to Clover Lane, from the Contract Scope, Approve the Transfer of Previously Appropriated Surplus Funding in the Approximate Amount of $545,000.00 from HMAC 2014-4 Street Rehabilitation to W&SS Replacement Contract 2016 WSM-C, and Authorize Execution of Change Order No.1 to City Secretary Contract No. 49694 with ARK Contracting Services, LLC, in the Amount of $513,365.00 and the Addition of 180 Calendar Days to Rehabilitate Lafayette Avenue, from Owasso Street to Clover Lane, for a Revised Contract Amount of $4,063,456.00 (COUNCIL DISTRICT 7)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the execution of Change Order No. 4 to City Secretary Contract No. 47874 with Advanced Paving Acquisition, Ltd., to remove Lafayette Avenue, from Owasso Street to Clover Lane, from the contract scope;  

2.  Approve the transfer of all previously appropriated surplus funding from HMAC 2014-4 Street Rehabilitation (City Project No. C02282) in the approximate amount of $545,000.00 to W&SS Replacement Contract 2016 WSM-C, (City Project No. C02695), in the Street Rehabilitation Fund (City Project No. 39408); and

3.  Authorize the execution of Change Order No. 1 to City Secretary Contract No. 49694 with ARK Contracting Services, LLC, in the amount of $513,365.00 and the addition of 180 calendar days to rehabilitate Lafayette Avenue from Owasso Street to Clover Lane for a revised contract amount of $4,063,456.00 (City Project No. 02695).

 
DISCUSSION:

On May 17, 2016, the City Council authorized the execution of a contract with Advanced Paving Acquisition, Ltd., in the amount of $3,771,301.80 for the Rehabilitation of Various Street Segments, 2014 CIP Year 2 – Contract 4 Street Rehabilitation (City Project No. 100181, M&C C-27723). During construction, additional work efforts associated with poorer than expected street conditions on multiple street segments increased the cost of the project, and required the removal of Lafayette Avenue to prevent exceeding contract capacity. This reduction of contract scope necessitated this Change Order No. 4.

On August 1, 2017, City Council authorized the execution of a contract with ARK Contracting Services, in the amount of $3,550,091.00 for Combined Street Paving Improvements and Water and Sanitary Sewer Main Replacement, 2014 CIP Year 3, Contract No. 6 (M&C C-28312). This contract scope includes paving improvements adjacent to Lafayette Avenue and due to the close proximity of existing similar work, it is cost effective to add Lafayette Avenue from Owasso Street to Clover Lane to this contract through Change Order No. 1 in the amount of $513,365.00 and the addition of 180 days.

Staff is requesting the transfer of all previously appropriated surplus funding from HMAC 2014-4 Street Rehabilitation (City Project No. C02282, M&C C-26852) in the approximate amount of $545,000.00, in the Street Rehabilitation Fund (Project No. 39408) to provide funding for this change order, since this project is complete and excess funding was not utilized as originally anticipated.

This Change Order will have no impact on the Transportation and Public Works annual operation budget.

M/WBE OFFICE - ARK Contracting Services, LLC, is in compliance with the City's MBE Ordinance by committing to 14 percent MBE participation on this Change Order No. 1. The City's MBE goal on this change order or extra work is 14 percent.

The project is located in COUNCIL DISTRICT 7.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, funds will be available as appropriated in the current capital budget, of the Street Rehabilitation Fund.

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FROM
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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Mary Hanna (5565)

 
 
ATTACHMENTS
  1295 form 2014 CIP Year 3 Contract 6 ARK C.O.1.pdf
  2014 CIP Year 3 Contract 6 ARK C.O.1_ Map.pdf