M&C Review


COUNCIL ACTION:  Approved on 3/20/2018 - Ordinance No. 23143-03-2018

DATE: 3/20/2018 REFERENCE NO.: **C-28632 LOG NAME: 60SSMRC2017R1-CIRCLEC
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Appropriation Ordinance in the Amount of $1,300,000.00 to Fund the First Renewal of City Secretary Contract No. 49693 with William J. Schultz Inc. d/b/a Circle C Construction Company in the Amount of $1,000,000.00 for Sewer Main Replacements Contract 2017, at Various Locations Throughout the City and Provide for Additional Project Costs (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $1,300,000.00 from available funds for Sewer Main Replacements Contract 2017. (City Project No. 100909)

 
DISCUSSION:

On August 29, 2017, Mayor and Council Communication (M&C C-28355) the City Council authorized the City Manager to execute a contract in the amount of $1,000,000.00, with the option of two renewals, with William J. Schultz, Inc. d/b/a Circle C Construction Company for Sewer Main Replacements Contract 2017.

The City and the Contractor desire to exercise the first renewal of the contract in the amount of $1,000,000.00 and with the same terms and conditions.

The work to be performed under this contract consists of extending, replacing and/or relocating sewer mains, services, and other pertinent construction required to provide sewer service to individual customers or developers.

In addition to the contract amount $300,000.00 is required for project management, real property acquisitions, survey, contingencies, material testing and inspection.

This project will have no impact on the Water Department's operating budget when completed. Construction is expected to start February 2018 and be completed by February 2019 or when the contract amount is exhausted.

M/WBE OFFICE -  William J. Schultz, Inc. d/b/a Circle C Construction Company is in compliance with the City's BDE Ordinance by documenting good faith effort on the first renewal. The City's goal on this project is seven percent.

This project is located in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund. The Fiscal Year 2018 Water Operating Fund budget includes appropriations of $29,022,689.00 for the purpose of providing Pay-As-You-Go funding for sewer capital projects. After this transfer for Fiscal Year 2018, the balance will be $10,219,740.00.

Appropriations for the first renewal of the Sewer Main Replacements Contract 2017 project by Fund will consist of the following:

FundExisting AppropriationsAdditional AppropriationsProject Total*
Water Capital Projects Fund 56002$1,210,000.00$1,300,000.00$2,510,000.00
Project Total$1,210,000.00$1,300,000.00$2,510,000.00
*Numbers rounded for presentation purposes.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Kenneth Morgan (8246)
Additional Information Contact:
Adolfo Lopez (7829)

 
 
ATTACHMENTS
  60SSMRC2017R1-CIRCLEC 1295.pdf
  60SSMRC2017R1-CIRCLEC_60_AO_18.docx