The purpose of this Mayor and Council Communication (M&C) is to reallocate $47,327.00 in General Capital Project Funds for park improvements at Marion Sansom Park and authorize the award and execution of a construction contract with Advance Paving Acquisition, Ltd., d/b/a Advance Paving Company in the amount of $220,843.50 for the construction of parking lot improvements at R.D. Evans Community Center (Council District 3), Marion Sansom Park (Council District 7) and Hillside Community Center (Council District 8). Total appropriations are summarized below: Park | Source | | Current Appropriations | Proposed | Total | | R.D. Evans | 34014 - 2014 Bond Program | | $99,510.00 | N/A | $99,510.00 | | R.D. Evans | 30100 - General Capital Projects | | $25,316.00 | <$25,316.00> | $0.00 | | Marion Sansom | 34014 - 2014 Bond Program | | $38,600.00 | N/A | $38,600.00 | | Marion Sansom | 30100 - General Capital Projects | | $9,769.00 | $47,327.00 | $57,096.00 | | Marion Sansom | 39302 - Gas Well Revenue | | $7,040.00 | N/A | $7,040.00 | | Hillside | 34014 - 2014 Bond Program | | $86,520.00 | N/A | $86,520.00 | | Hillside | 30100 - General Capital Projects |
| $22,011.00 | <$22,011.00> | $0.00 | - | Total | | $288,766.00 | - | $288,766.00 |
This project will be funded through the 2014 Bond Program, General Capital Program and Gas Well Revenue. Available resources within the General Fund will be used to provide interim financing for the 2014 Bond Program expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse which was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent ordinance authorizing the issuance of the debt (Ordinance No. 22216-05-2016).
Construction plans and documents were prepared by Park & Recreation Department (PARD) staff. Upon completion, the project was advertised for bids on December 28, 2017 and January 4, 2018 in the Fort Worth Star-Telegram and the City web site.
On January 25, 2018, the following bids were received and tabulated: BIDDERS | BASE BID | BID ALT | TOTAL | | Advanced Paving Acquisition, Ltd. | $139,121.50 | $ 81,722.00 | $220,843.50 | | Oldcastle Material Texas, Inc. (Texas Bit) | $154,404.33 | $110,039.52 | $264,443.85 | | Pavecon Public Works, LP. | $177,775.00 | $ 95,213.80 | $272,988.80 |
Base bid improvements include: mill existing parking lots and overlay with asphalt, and installation of new concrete parking lot, and site grading at Marion Sansom Park. All parks are receiving similar improvements. The difference in bid amounts is primarily the result of the scale of the repaving project and site specific topography and conditions. Alternate bid improvements include: demolition of existing road and installation of a new road to the new base bid parking lot at Marion Sansom Park; mill and overlay of existing drive approach at R.D. Evans Community Center including award of a $32,500.00 in change order allowance; and award of the total alternate bid amount of $81,722.00 for Marion Sansom Park and Hillside Community Center. In addition to the construction amount, an additional amount of $37,000.00 is required for project costs and contingencies for a total construction phase cost of $257,843.50. No annual maintenance cost is expected for this project. Construction is anticipated to commence in June 2018 and be completed by December 2018. Contract time is 150 calendar days.
M/WBE OFFICE: Advance Paving Acquisition, LTD d/b/a Advance Paving Company , is in compliance with the City's BDE Ordinance by committing to 19% MBE participation. The City's MBE goal on this base bid contract is 9%.
Project location is in COUNCIL DISTRICTS 3, 7, and 8.
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