On June 7, 2016, the City Council authorized applying for and accepting the Texas Water Development Board (TWDB) Flood Warning Grant (M&C G-18750). One of the projects to be funded under this grant was implementation of flood warning system. The Transportation and Public Works Department (TPW) approached the Purchasing Division to establish an annual agreement for the weather monitoring station installation, consisting of a foundation, base, pole, equipment enclosure, and antenna mast. Staff issued an Invitation to Bid (ITB) consisting of detailed specifications listing materials and specifications to 22 related vendors. The Bid was advertised in the Fort Worth Star-Telegram on January 10, 2018, January 17, 2018 and January 24, 2018. The City received three bids. Staff evaluated the bids based on preset evaluation criteria and recommends awarding a one-year contract to Bean Electrical Inc., with four one-year options to renew. The bid evaluation summary is attached. Staff reviewed the pricing and found pricing to be fair and reasonable. No guarantee was made regarding the amount of these services that would be purchased. The proposed contracts would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $35,490.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end one year from that date. |