M&C Review


COUNCIL ACTION:  Approved on 4/17/2018 - Ordinance No. 23187-04-2018

DATE: 4/17/2018 REFERENCE NO.: **C-28661 LOG NAME: 19CACF18-19
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Application for and Acceptance of, if Awarded, a Grant from the Texas Department of Agriculture in an Amount Up to $700,000.00 for the Child and Adult Care Food Program for At-Risk After-School Care Centers, a Federally Funded Program Sponsored by the United States Department of Agriculture for the City's After School Snack and Supper Program, Authorize Related Contracts, Adopt Appropriation Ordinance and Waive Indirect Costs (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the application for and acceptance of, if awarded, a grant from the Texas Department of Agriculture's Child and Adult Care Food Program for At-Risk After-School Care Centers in the amount up to $700,000.00 for the City's After-School Snack and Supper Programs;

2.  Authorize the execution of related contracts, including any amendments, renewals and extensions in accordance with City policies and regulations and the Texas Department of Agriculture for the grants funds;

3.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Fund in the amount up to $700,000.00, plus an additional $750.00 in earned interest attributable to funds received, subject to receipt of the grant; and

4.  Waive indirect costs in the amount of $5,000.00.

 
DISCUSSION:

The Healthy, Hunger-Free Kids Act of 2010 authorizes funding and sets policy for the U.S. Department of Agriculture's core child nutrition programs, which include the Child and Adult Care Food Program (CACFP).  The CACFP is administered by the Texas Department of Agriculture and is intended to help integrate nutritious meals with organized childcare services.  The At-Risk After-School Care Center component of the CACFP provides reimbursement for snacks and meals served to children through age 18 who are participating in structured after school programs. The At-Risk After-School Care Center must provide a safe place for school aged children to go after school, incorporate educational and enriching activities, minimize the risk of those children becoming involved in counterproductive and potentially dangerous activities, and provide an after school snack and/or supper meal as an additional benefit.    

It is projected that 5,000 snacks and 175,000 lunch/supper meals will be served to approximately 1,000 children at 23 community centers and youth serving agencies operating the City's At-Risk After-School Programs from October 1, 2018 through September 30, 2019. The Community Services Division of the Neighborhood Services Department will administer the program in accordance with the guidelines established by the U.S. Department of Agriculture and the Texas Department of Agriculture.  Existing Staff oversees this program.  No additional City funds will be used in the administration of this grant.

A waiver by the City of indirect costs will maximize program benefits, because the addition of indirect costs would result in the reduction of services to children, Staff recommends shifting the burden of indirect support of this program to the General Fund. The estimated indirect costs to be waived equal $5,000.00.

This program serves ALL COUNCIL DISTRICTS.

This contract will be with a governmental entity, state agency or public institution of higher education: (Texas Department of Agriculture).

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. This is a fee-for-service and reimbursement grant.

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FROM
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Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Aubrey Thagard (8187)
Additional Information Contact:
Sonia Singleton (5774)

 
 
ATTACHMENTS
  19CACF18-19 21001_AO18.docx