It is recommended that the City Council authorize the execution of Change Order No. 5 with JLB Contracting, LLC, in the amount of $108,776.49 to construct a roundabout at the intersection of Mark IV Parkway at Cantrell-Sansom Road and all necessary paving, street lights, sidewalks, revised xeriscape landscaping and drainage improvements for a revised total contract in the amount of $2,997,093.69. (City Project No. O2261)

Change Order No. 5 provides funding for final reconciling project quantity over and underruns and provides for close out processing of the project and construction contract.

This construction contract will be primarily funded through the 2014 Bond Program. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing Official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and subsequent actions taken by the Mayor and City Council.

The following table summarizes the costs associated with this Construction Contract to date:

  

City Project No. 02261	Amount	Project Description	Mayor and Council Communication	Approved
Initial Contract	$2,835,119.98	Construction Contract for roundabout at Mark IV Parkway and Cantrell-Sansom Road	C-27707	5/3/2016
Change Order No. 1	$70,967.53	Temporary ditch repair and additional portable message sign quantity	Approved Administratively	6/1/2017
Change Order No. 2	$3,980.00	Adjust contract time and tree removals	Approved Administratively	6/29/2017
Change Order No. 3	$7,718.64	Additional curb and gutter, additional portable message signs, water service for original roundabout landscaping	Approved Administratively	8/17/2017
Change Order No. 4	-$29,468.95	Roundabout landscaping change to xeriscape (credit back to City)	Approved Administratively	10/30/2017
Change Order No. 5	$108,776.49	Reconcile project quantity over and underruns	Pending execution of this M&C	Pending execution of this M&C
Total	$2,997,093.69

In addition, to close out this project, City Secretary Contract No. 46120, an Engineering Services Agreement with TranSystems Corporation d/b/a TranSystems Corporation Consultants needs to be amended in the amount of $35,125.00 for the preparation of construction plans and specifications for the construction of Mark IV Parkway and Cantrell-Sansom Road xeriscape landscaping to minimize long term maintenance costs to the roundabout, and to provide project management and construction phase services for a revised total contract amount of $287,158.50. Amendment No. 3 provides funding for these final revisions that were made to the construction plans and bid documents.

M/WBE OFFICE – A waiver of the goal for JLB  Contracting, LLC, for MBE/SBE subcontracting requirements was requested by the Transportation and Public Works Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) were subcontracting or supplier opportunities are negligible.

This project is located in COUNCIL DISTRICT 2.