M&C Review


COUNCIL ACTION:  Approved on 2/13/2018 

DATE: 2/13/2018 REFERENCE NO.: G-19230 LOG NAME: 03FY2017AMENDEDCCPDBUDGET
CODE: G TYPE: NON-CONSENT PUBLIC HEARING: YES
SUBJECT:  

Conduct a Public Hearing and Approve Amended Fiscal Year 2017 Crime Control and Prevention District Budget with Adjustments Among Initiatives and No Net Increase to the Overall Budget (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:  

1. Conduct a public hearing; and

2. Approve an amended Crime Control and Prevention District Budget with a reduction of $750,000.00 in the Enhanced Enforcement initiative, a $732,000.00 reduction in the Neighborhood Crime initiative, an increase of $1,423,585.00 in the Recruitment and Training initiative, an increase of $58,415.00 in the Equipment, Technology and Infrastructure initiative and no net increase overall.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to take actions to approve an amended Crime Control and Prevent District (CCPD) Fiscal Year (FY) 2017 budget with adjustments among initiatives but no overall increase.

In connection with the City's FY2017 budget process, the City Council authorized the submission of the City's funding application to the CCPD Board of Directors (Board). In accordance with the Texas Local Government Code Chapter 363 and the Board's adopted local budget rule, the Board held a public hearing on its proposed FY2017 budget, including the City's funding application, on August 25, 2016. The Board adopted its budget on August 25, 2016, approving funding levels in each of the District's five key program initiatives. The Board-adopted budget was presented to the City Council, which held a public hearing and approved the CCPD budget on September 13, 2016 in accordance with Section 363.204 of the Local Government Code and the local rule.

During FY2017, the Police Department was aggressively training and equipping new recruits as part of the staffing ramp up associated with creation of the Sixth Patrol Division. Due to lower-than-anticipated vacancies within the Police Officer rank, the City Council approved temporary increases within the Police Officer rank. Between the additional recruit classes and maintaining and equipping the overage positions, the Department's expenses within the Recruitment and Training initiative ended up coming in at $1,423,585.00 more than the originally approved budget, and the Equipment, Technology and Infrastructure initiative exceeded its budget by $58,415.00. However, staff identified savings in the Enhanced Enforcement and Neighborhood Crime Prevention initiatives that offset the additional expenses.

Because the CCPD budget is adopted on an initiative basis, any change to the budget of an initiative requires approval of both the CCPD Board and the City Council. Changes to programs within an initiative can be made without Board or Council action.

On February 13, 2018, the CCPD Board held a public hearing and approved the following amended CCPD budget:

Key Funding Areas            

FY 2017 Approved Budget

FY 2017 Amended Budget

Increase/ (Decrease)

Enhanced Enforcement        

$20,550,130.00$19,800,130.00($750,000.00)
Neighborhood Crime Prevention$15,433,400.00$14,701,400.00($732,000.00)

Partners with a Shared Mission

$4,667,902.00

$4,667,902.00

$0.00

Recruitment and Training

$7,618,862.00

$9,042,447.00

$1,423,585.00

Equipment, Technology, and Infrastructure

$26,800,923.00

$26,859,338.00

$58,415.00

Adjustment($186,966.00)($186,966.00)0.00

Total

$74,884,251.00

$74,884,251.00

0.00

  

The final steps to adopt the amended budget of the CCPD are a public hearing before the City Council and approval of the amended budget by the City Council.

The budget outlined above is balanced, and its approval will facilitate year end close.

This M&C does not request approval of a contract with a business entity.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the Enhanced Enforcement, Neighborhood Crime and Recruitment and Training initiatives to execute all transfers while remaining within their budgets.  This action will have no material effect on City funds.  

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Lynda Johnson (6222)
Additional Information Contact:
Terry Hanson (7934)

 
 
ATTACHMENTS