M&C Review

COUNCIL ACTION:  Approved on 2/20/2018 - Ordinance No. 23121-02-2018
DATE: 2/20/2018 REFERENCE NO.: **C-28590 LOG NAME: 60SSEMERCONR1-CIRCLEC
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of the First Renewal of City Secretary Contract No. 49088 with William J. Schultz, Inc. d/b/a Circle C Construction Company in the Amount of $1,250,000.00 for the 2017 Sanitary Sewer Emergency Response Contract, Provide for Additional Project Costs for a Total Project Amount of $3,000,000.00 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $1,500,000.00 from available funds; and

2.  Authorize the execution of the First Renewal of City Secretary Contract No. 49088 with William J. Schultz, Inc. d/b/a Circle C Construction Company in the Amount of $1,250,000.00 for the 2017 Sanitary Sewer Emergency Response Contract for the 2017 Sanitary Sewer Emergency Response Contract which includes two optional renewals. (City Project No. 100775)

 
DISCUSSION:

On May 2, 2017, Mayor and Council Communication (M&C C-28212) the City Council authorized the City Manager to execute a contract in the amount of $1,250,000.00, with the option of two renewals, with William J. Schultz, Inc. d/b/a Circle C Construction Company for the 2017 Sanitary Sewer Emergency Response Contract.

The City and the Contractor desire to exercise the first renewal of the contract in the amount of $1,250,000.00 and with the same terms and conditions. This renewal increases the total project amount to $3,000,000.00.

The work to be performed under this contract consists of replacing and/or relocating large diameter sanitary sewer mains and other pertinent construction required in response to emergency sanitary sewer incidents.

In addition to the contract amount, $250,000.00 is required for design, survey, project management, material testing and inspection.

This project will have no impact on the Water Department's operating budget when completed. Construction is expected to start March 2018 and be completed by March 2019 or when the contract amount is exhausted.

This project is located in ALL COUNCIL DISTRICTS.






 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,022,689.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects. After this transfer for Fiscal Year 2018, the balance will be $12,422,295.00. Appropriations for the 2017 Sanitary Sewer Emergency Response Contract as depicted below:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Water Capital Fund 56002$1,500,000.00$1,500,000.00$3,000,000.00
Project Total$1,500,000.00$1,500,000.00$3,000,000.00

* Numbers rounded for presentation purposes.
TO
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount

FROM
    Fund Department
ID		 Account Project
ID		 Program Activity Budget
Year		 Reference #
(Chartfield 2)		 Amount
Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Kenneth Morgan (8246)
Additional Information Contact:
J. Chris Underwood (2629)
 
 
ATTACHMENTS
  60SSEMERCONR1-CIRCLEC 1295.pdf
  60SSEMERCONR1-CIRCLEC_60_AO_18.docx