M&C Review


COUNCIL ACTION:  Approved on 2/12/2019 

DATE: 2/12/2019 REFERENCE NO.: G-19490 LOG NAME: 36FIRE&POLICE BOB BOLEN FACILITY LICENSE AGREEMENT
CODE: G TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Fee Schedule for the Use of Facilities at the Bob Bolen Public Safety Complex with Other Public Safety-Related Agencies and Approve Waiver of Fees in Certain Cases (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council:  

1. Approve the attached Bob Bolen Public Safety Complex Fee Schedule for Facility License Agreements;

2.  Approve the waiver of facility fees in certain cases where the public purpose of supporting or furthering one or more of the Fire or Police Departments' goals is met, as determined by the City Manager or Assistant City Managers; and

3.  Find that the waiver of such fees serves to carry out the public purpose of the Fire and Police Department's goals and that adequate controls are in place through the Facility License Agreement to carry out such public purpose.

 
DISCUSSION:

Since its inception, the Bob Bolen Public Safety Complex (BBPSC) was intended to be a resource for agencies outside of Fort Worth including mutual aid partners. State of the art training facilities and meeting spaces at the complex have proven to be attractive venues in the short time since the facility opened. Additionally, the BBPSC provides an invaluable opportunity to train with other public safety related agencies including adjacent cities and the state.

Use of the facility by other public safety-related agencies and groups causes routine wear and tear and impacts other operating costs such as janitorial services, the need for security, or extra staff to provide general assistance (i.e., AV/IT, wayfinding, etc.).To address these issues and assure the long term quality of the facility, the Fire and Police Departments seek City Council approval authorizing a fee schedule for Facility License Agreements, in the form attached, with other public safety-related agencies and groups that wish to use portions of the Bob Bolen Public Safety Complex. These agreements will specify fees as outlined in the attached Fee Schedule, indemnify the City from liability associated with the facility use, and apply standard terms and conditions protecting the City and its properties.

The attached Fee Schedule was developed to capture the cost of facility operations.  

The Police Department and Fire Department (the Departments) recognize the value of partnering with other public safety agencies, certain non-profit organizations, and other governmental agencies that support or further one or more of the Departments' goals. Therefore, the Departments request Council approve the City's ability to reduce or waive facility fees in order to achieve the public purpose of furthering and achieving the Departments' goals.  All fee waivers or reduction requests will be reviewed and approved by an Assistant City Manager or the City Manager. Examples of when fee waivers or reductions will be considered by the Departments include:

(a) Federal, state and local law enforcement agencies (i.e., TSCO, TCDA, FBI, DEA, ICE);
(b) Mutual Aid Partners;
(c) Non-profit organization that support FWPD's or FWFD's mission and staff;
(d) Non-profit law enforcement support organizations;
(e) City of Fort Worth General Fund departments;
(f) Other similar public safety entities;
(g) Public safety-related entities providing economic impacts to Fort Worth; and
(h) In exchange for free training seats involving Fort Worth Police and Fire personnel (i.e., quid pro quo);


In the case of City of Fort Worth departments, only non-General Fund departments will be charged fees for space reservations. General Fund departments will only be charged where supplemental fees are required for extra services such as janitorial, security, etc.  

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of this M&C, the Fire and Police Departments will track, account, and report on the revenues associated with facility rentals.

TO
    Fund Department
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Account Project
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Program Activity Budget
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(Chartfield 2)
Amount

FROM
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Valerie Washington (6199)
Originating Department Head:
Jim Davis (6801)
Additional Information Contact:
Mark Rauscher (6803)

 
 
ATTACHMENTS