M&C Review


COUNCIL ACTION:  Approved on 2/13/2018 

DATE: 2/13/2018 REFERENCE NO.: **C-28578 LOG NAME: 21WILL ROGERS MEMORIAL CENTER CHILLER REPLACEMENT
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of a Construction Contract with Johnson Controls, Inc., in the Amount of $599,891.00, Including 7.5 Percent for the Owner's Construction Contingency Allowance for the Chiller and Heat Pump Replacement at Will Rogers Memorial Center and Provide for Administrative Costs for a Total Project Cost of $900,000.00 (COUNCIL DISTRICT 7)


RECOMMENDATION:

It is recommended that the City Council authorize execution of a construction contract with Johnson Controls, Inc., in the amount of $599,891.00 including 7.5 percent for the Owner's Construction Contingency Allowance for the chiller and heat pump replacement at Will Rogers Memorial Center and provide for administrative costs for a total project cost of $900,000.00.

 
DISCUSSION:

The chiller to be replaced is located in the Burnett Building and serves the adjacent Coliseum space.  The equipment is approximately 25 years old.  This project will ensure reliability and reduce operation and maintenance costs.  The project will also replace several older heat pumps associated with these buildings.  Remaining project funds will be used for Phase 2 to provide new HVAC controls for the facilities.  The City issued a Request for Proposals (RFP) received on October 26, 2017 and November 2, 2017. On November 22, 2017 six proposals received for the project from contractors.  Five of these contractors provided the required "Post Proposal–Pre Award Submittals" to be further evaluated by the City.  The five complete proposals were reviewed by members of the Public Events and the Property Management Departments and were evaluated for best value based on the criteria set forth in the Request for Proposals.  The selection team recommends awarding the construction contract to Johnson Controls, Inc.

Criteria

Johnson Controls, Inc.

Freer Mechanical Contractors, Inc.

Infinity Contractors International, Ltd.

West Tech Chill Water Specialist, LLC.

DMI Corp. d/b/a Decker Mechanical

Proposed Price

58

60

58

48

25

Proposed Schedule

20

15

18

15

18

Reputation/Experience

10

10

10

5

10

Past Relationship with City of Fort Worth

7

8

5

5

6

TOTAL

95

93

91

73

59







The overall project costs, including future design and installation of HVAC controls, are expected to be as described in table below:

CENTER CHILLER REPLACEMENT

TOTALS

Engineering Design

$7,500.00

Project Management, Bid Advertisement, Etc.

$5,000.00

Design Phase Total

$12,500.00

Construction Contract (Including 7.5 percent of Base Bid as Owner's Construction Contingency Allowance)

$599,891.00

Project Administration Cost:  Project Management, Contingency, Etc.

$44,000.00

Construction Phase Total

$643,891.00

Phase 2 Work (Design and Installation of HVAC Controls)

$243,609.00

PROJECT TOTAL

$900,000.00


In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade Permit Fees are waived for this project.

Construction is planned to begin during the first quarter of Calendar Year 2018, work around major events at Will Rogers Memorial Center, with an anticipated completion date during the third quarter of Calendar Year 2018.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible.

The Will Rogers Memorial Center is located in COUNCIL DISTRICT 7.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available for this project in the Venue Capital Project Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

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FROM
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  JCI 1295.pdf
  WRCC.pdf