M&C Review


COUNCIL ACTION:  Approved on 12/12/2017 

DATE: 12/12/2017 REFERENCE NO.: **P-12145 LOG NAME: 13P17-0469 LAB SERVICES CC WATER
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Non-Exclusive Purchase Agreements with Pace Analytical Services, LLC, SGS Accutest, Inc., B&A Laboratories, Inc., TestAmerica Laboratories, Inc., A&B Environmental Labs, Inc., Armstrong Forensic Laboratory, Inc., and Ana-Lab Corporation for Laboratory Analytical Services for the Water Department in an Annual Combined Amount Up to $150,000.00 and Authorize Four Annual Renewal Options (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize execution of a non-exclusive purchase Agreements with Pace Analytical Services, LLC, SGS Accutest, Inc., B&A Laboratories, Inc., TestAmerica Laboratories, Inc., A&B Environmental Labs, Inc., Armstrong Forensic Laboratory, Inc., and Ana-Lab Corporation for laboratory analytical services in an annual combined amount up to $150,000.00 and authorize four annual renewal options.

 
DISCUSSION:

The Water Department requested that Purchasing procure laboratory services Agreements with qualified laboratories to test water, wastewater and solid waste samples to ensure compliance with federal and state regulatory programs.  Purchasing issued an Invitation to Bid that contained Water's laboratory testing requirements and required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program (NELAP).

The Bid was advertised in the Fort Worth Star-Telegram on September 13, 2017, September 20, 2017 and September 27, 2017.  The City received seven bids.  See attached Bid Tabulation.

Staff recommends awarding a one-year contract to Pace Analytical Services, LLC, SGS Accutest, Inc., B&A Laboratories, Inc., TestAmerica Laboratories, Inc., A&B Environmental Labs, Inc., Armstrong Forensic Laboratory, Inc., and Ana-Lab Corporation with four one-year options to renew.  The contract price for the services per year would be $130,000.00 annually, however, the proposed contract would allow the unit price to be increased so long as the City approves.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $37,500.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, these Agreements shall begin upon execution of the Agreement and shall end one year from that date.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget and that prior to an expenditure being made, the Water Department has the responsibility to validate the availability of funds.

BQN\17-0469\CC
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Aaron Bovos  (8517)
Additional Information Contact:
Cynthia Garcia (8525)
Cristina Camarillo (8355)

 
 
ATTACHMENTS
  1295s.pdf
  Bid Tab 17-0469.pdf