M&C Review


COUNCIL ACTION:  Approved on 12/12/2017 

DATE: 12/12/2017 REFERENCE NO.: C-28517 LOG NAME: 202017-2018 TRAFFIC SIGNAL ST LIGHT UNIT PRICE CONST CONTRACT
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Unit Price Contract with Bean Electrical, Inc., in an Amount Not to Exceed $3,000,000.00 for Task Order Construction Services for the Installation of Projects Relating to Traffic Signals and Street Light Improvements (2014 BOND PROGRAM) (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of a unit price contract with Bean Electrical, Inc., in an amount not to exceed $3,000,000.00 within 365 calendar days with an option for one renewal under the same terms, conditions and unit prices for task order construction services for the installation of traffic signal and street light improvements.

 
DISCUSSION:

This contract will provide for construction services on a task order basis for the construction of capital projects relating to traffic signals and street light improvements.  The contract amount is capped at $3,000,000.00, but may be increased or decreased due to the amount of work ordered and through change orders.  The contract has an initial contract time of 365 calendar days with an optional renewal for one additional term.  The project was bid in a low bid format to determine unit prices to be paid when task orders are issued.

Notice of bids was published in the Fort Worth Star-Telegram on September 21, 2017 and September 28, 2017.  On October 12, 2017, one company submitted bids as follows:

CONTRACTORS BIDS
Bean Electrical, Inc., $20,109,188.90

Bean Electrical, Inc., has been determined to be a responsive bidder and the unit prices in the bid were compared to recent, similar projects.  Staff feels the unit prices submitted by Bean Electrical, Inc., are fair and competitive.

Projects identified initially include:  Traffic signals at University Drive at Colonial Parkway and W. 7th at Henderson Street (City Project No. 101081) and street light improvements along Horne Street (City Project No. 02710).  The total estimated cost of these projects is $1,300,000.00.  Additional projects throughout the City will be identified and constructed.

This contract will deliver several projects using 2014 Bond Program funds.  Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued.  Once debt associated with this project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse which was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and the subsequent ordinance authorizing debt in 2016 (Ordinance No. 22216-05-2016) and subsequent actions taken by the Mayor and Council.

M/WBE OFFICE - Bean Electrical, Inc., is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation. The City's MBE goal on this project is 10 percent.

This project is in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds will be available in the various capital funds on a project by project basis and that prior to any expenditure being made, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Lissette Acevedo (2722)

 
 
ATTACHMENTS
  Form 1295 Bean.pdf