Authorize Execution of Non-Exclusive Agreements with Four Annual Renewal Options with AMC Promotional Products, CFJ Manufacturing, Ecoimprint  LLC, Nitsom Promotional Manufacturing Corporation and TS&J Inc., for Promotional Items for the Code Compliance Department in an Annual Amount Up to $130,000.00 (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize execution of non-exclusive Agreements with four annual renewal options with AMC Promotional Products, CFJ Manufacturing, Ecoimprint LLC, Nitsom Promotional Manufacturing Corporation and TS&J Inc., for promotional items for the Code Compliance Department in an annual amount up to $130,000.00.  

The Code Compliance Department  will use this Agreement for the purpose of promoting City programs and services.

The Bid was advertised in the Fort Worth Star-Telegram on May 31, 2017, June 7, 2017 and June14, 2017; the City received 18 bids.  See attached Bid Tabulation.

Staff recommends awarding a one-year non-exclusive Agreement with AMC Promotional Products, CFJ Manufacturing, Ecoimprint LLC, Nitsom Promotional Manufacturing Corporation and TS&J Inc., with four annual renewal options.  The total contract price for the goods per year would be $130,000.00 annually, however, the proposed contract would allow the unit price to be increased so long as the City approves.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, of this Agreement shall begin upon execution of the Agreement and shall end one year from that date.