Authorize Amendment to Interlocal Agreement with Trinity River Authority of Texas for Use of a Portion of Chadwick Farms Park for Temporary Access and Workspace for Installation of a Sanitary Sewer Service Line and Construction of a Secondary Park Entrance to Authorize Additional License Period Not to Exceed Two Hundred Days (COUNCIL DISTRICT 7)

It is recommended that the City Council authorize execution of amendment to the Interlocal Agreement with Trinity River Authority of Texas for use of a portion of Chadwick Farms Park for temporary access and workspace for installation of a sanitary sewer service line and construction of a secondary park entrance to authorize an additional license period not to exceed two hundred days.

The purpose of this Mayor and Council Communication (M&C) is to authorize the amendment of an Interlocal Agreement with the Trinity River Authority of Texas (TRA) (City Secretary Contract No. 46707) permitting the use of a portion of Chadwick Farms Park (Park) as temporary access and workspace for the installation of a sanitary sewer service line and the construction of a secondary entrance to the Park.  This amendment will extend the license period for a period not to exceed 200 days.

TRA is requesting an amendment to the existing Agreement which was authorized by the City Council on November 4, 2015 (M&C L-15729), due to a delay in revised permitting with the United States Army Corps of Engineers.  This delay prevented TRA contractors from meeting the timelines within the executed access Agreement.  Due to the project delay, TRA mobilized on the park but infrastructure was not installed within the timeline of the executed Agreement.  TRA paid the City $50,000.00 under the original Agreement.  TRA has agreed to pay the City an additional $50,000.00 as consideration for the additional license period.

The project seeks to use of approximately 2.8 acres (approximately 120,000 square feet) of the Park for a period of 200 days to serve as temporary access, workspace and storage associated with its plan to replace an existing sanitary sewer service line that sits within TRA's easement inside of the Park. The existing 30-inch diameter sanitary sewer service line services the City of Northlake and the City of Fort Worth and will be replaced with a new 78-inch sewer line. To minimize harm and significantly reduce the amount of impact to the Park, TRA has agreed to replace the line within its existing easement, which necessitates the temporary access and workspace requirements. As part of the original Agreement, TRA is required to construct a new parking lot and second entrance to the park.  This work will be completed during the additional license period.

It is recommended that the funds generated be dedicated for park improvements, in accordance with the Park and Recreation Department Facility Development Guidelines. TRA will be responsible for repairing and restoring the Park to a condition as similar to or better than that which existed prior to the construction.

This M&C does not request approval of a contract with a business entity.