M&C Review


COUNCIL ACTION:  Approved on 12/12/2017 

DATE: 12/12/2017 REFERENCE NO.: C-28519 LOG NAME: 80TRINITY TRAILS EAST
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Construction Contract with 2L Construction, LLC, in the Amount of $2,277,943.30 for the Construction of the East Fort Worth Trail Extension Project and Provide for Additional Project Cost and Contingencies in the Amount of $227,794.33 for a Total Construction Phase Cost of $2,505,737.63 (COUNCIL DISTRICTS 4 and 5)


RECOMMENDATION:

It is recommended that the City Council authorize the execution of a construction contract with 2L Construction, LLC, in the amount of $2,277,943.30 for the construction of the East Fort Worth Trail Extension Project.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to authorize the award and execution of a construction contract with 2L Construction, LLC, in the amount of $2,277,943.30, for the construction of the East Fort Worth Trail Extension Project.

On September 29, 2015 (M&C G-18585), the City Council authorized the City Manager to execute an Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the Transportation Alternatives Program (TAP) - East Fort Worth Trail Extension Project.  The federal participation is $2,347,940.00 while the local participation share is $807,106.00 (plus 100 percent of any overruns), together totaling $3,155,046.00.

The East Fort Worth Trail Extension Project provides an off-street trail connection from Handley Ederville Road to River Trails Park.  The ultimate goal is to continue this trail to the River Legacy trail in the City of Arlington.  Additionally, this connection will create off-street access for numerous neighborhoods in the area and will also provide access to River Trails Park.  

The table below depicts the total funding for the project which includes the TxDOT grant, the local match, and 2014 Bond funding for project costs that are ineligible for grant reimbursement including engineering and construction management costs.
  

Source

M&C

Current Appropriations

Proposed

Total

31001 - 2014 STEP

G-18585

$2,347,940.00

N/A

$2,347,940.00

34014 - 2014 Bond

G-18585

$1,500,000.00

N/A

$1,500,000.00

TOTAL

-

$3,847,940.00

N/A

$3,847,940.00

Design and engineering was performed by Halff Associates, Inc., under a contract with Riverbend Investment, Ltd.  Staff will prepare a Design Procurement Agreement for the purpose of reimbursing Riverbend Investment, Ltd.  An M&C to authorize the Design Procurement Agreement is anticipated for the January 30, 2018 City Council agenda.

Upon the conclusion of the design development and construction plans, the project was advertised for bids on September 6, 2017 and September 13, 2017 in the Fort Worth Star-Telegram.

On September 28, 2017 the following bids were received and tabulated:

BIDDER (*LOW)

BASE BID TOTALS($)

*Cole Construction

$1,968,211.19

2L Construction, LLC

$2,277,943.30

NorthStar Construction

$2,379,684.50

NorthRock Construction

$2,415,846.54

The Fain Group

$2,477,112.35

FNH Construction

$3,508,927.00

Cole Construction, the apparent low bidder, was declared non-responsive for this project.  Therefore, the next lowest responsible bidder is being recommended for the award of contract.

Base Bid includes the construction of concrete trails, boardwalks, and a pedestrian bridge.  No bid alternates will be included in this contract.

An annual maintenance cost of $13,800.00 is expected for this project.  Construction is anticipated to commence in January 2018 and be completed by November 2018.  Contract time is 300 working days.

M/WBE OFFICE - 2L Construction, LLC, is in compliance with the City's DBE Policy by committing to five percent DBE participation.  The TxDOT DBE goal on this project is five percent.

Project location is in COUNCIL DISTRICTS 4 and 5.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Grant Capital Projects Fund, East Fort Worth Trial Extension Project.  The Park & Recreation Department has the responsibility to validate the availability of funds prior to the expenditure of funds. This is a reimbursement grant from TxDOT.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Richard Zavala (5704)
Additional Information Contact:
David Creek (5744)

 
 
ATTACHMENTS
  2014 TAP Trinity Trail Extention Map.pdf
  Form 1295_2L.pdf