City departments will use this Agreement to obtain moving services on an as-needed basis. Additional long and short term storage options, packing materials and moving rental equipment are available in the Agreement. In order to determine the amount of the Agreement, Staff reviewed previous year's moving expenditures and planned or proposed moves for the coming years. Staff recommends awarding a one year contract with two options to renew with Lord's Relocation Services, Inc. d/b/a All Points Pioneer for an amount up to $300,000.00. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. In accordance with Mayor and Council Communication (M&C P-10710) approved January 15, 2008, the City Manager may enter into an Interlocal Cooperative Purchasing Agreement that allows the City to take advantage of other competitively bid contracts. The City has a Cooperative Purchasing Agreement with Tarrant County. Tarrant County awarded the contract for bid number 2017-141 for moving services using a competitive bidding process. The Commissioners Court approved the contract in Court Order 125841. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Staff recommends entering into an Agreement with Lord's Relocation Services, Inc. d/b/a All Points Pioneer because a price comparison found that pricing was twenty-two percent lower than the previous contract awarded on August 5, 2014 (M&C P-11684). Upon City Council's approval, the Agreement will begin on execution of the Agreement by both parties and will end on September 30, 2018, with two options for renewal periods of twelve months each.
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