Conduct Public Hearing and Authorize Change in Use and Expenditure of $30,000.00 of Additional Community Development Block Grant Funds for Rehabilitation Activities at The Presbyterian Night Shelter of Tarrant County, Inc.'s Main Shelter Located at 2400 Cypress Street, Authorize Substantial Amendment to the City's 2014-15 Action Plan, and Authorize the Substitution of Funding Years (COUNCIL DISTRICT 8)

It is recommended that the City Council:

1. Conduct a public hearing to receive comment on the change in use of federal grant funds and a Substantial Amendment to the City's 2014-2015 Action Plan;

2. Authorize a Substantial Amendment to the City's 2014-15 Action Plan and authorize substitution of funding years in order to meet United States Department of Housing and Urban Development Department commitment, disbursement and expenditure deadline, contingent upon successful completion of the federal comment period;  

3.  Authorize a change in use and expenditure of $30,000.00 of additional Community Development Block Grant Funds for  rehabilitation activities at The Presbyterian Night Shelter of Tarrant County, Inc.'s Main Shelter located at 2400 Cypress Street as part of the activities described in City Secretary Contract No. 48743,contingent upon successful completion of the federal comment period; and

4. Authorize the City Manager or his designee to extend or renew City Secretary Contract No. 48743 for an additional six month term if The Presbyterian Night Shelter of Tarrant County, Inc., requests an extension and such extension is necessary for completion of the project .

On June 14, 2016, the City Council authorized funding in the amount of $2,300,000.00 in Community Development Block Grant (CDBG) funds for various projects throughout the City (M&C G-18760). One of these projects allocated $300,000.00 for the rehabilitation of The Presbyterian Night Shelter of Tarrant County, Inc.'s (PNS) Lowdon-Schutts Building  to provide a shelter for homeless single women (City Secretary Contract 48743).  The project is scheduled to be completed in early November 2017.  PNS requested additional funding for rehabilitation activities at  its Main Shelter located at 2400 Cypress Street.  PNS proposes using the additional CDBG funds to replace and/or repair old and poorly functioning HVAC units in the Main Street Shelter as well as other eligible rehabilitation items.  

All other terms of City Secretary Contract No. 48743 for the CDBG funds will remain the same. The expenditure of the additional $30,000.00 of CDBG funds is contingent upon satisfactory completion of an environmental review pursuant to 24 CFR Part 58.

A public comment period on the change in use of these funds began on October 17, 2017 and will end on November 17, 2017. Any comments will be maintained in the Neighborhood Services Department in accordance with federal regulations. Based on any comments received, the City Manager or his designee will determine if the project will move forward. Contingent upon successful completion of the public comment period, Staff recommends the change in use and expenditure of $30,000.00 in unprogrammed CDBG funds for eligible rehabilitation activities in the Main Shelter building. These unprogrammed CDBG funds are program income and from fund balances on completed projects. The Action Plan funding years selected may vary and be substituted in order to use oldest grant funds first.

This project is located in COUNCIL DISTRICT 8.