Authorize Purchase of Sixty-Four Chevrolet Tahoes from Caldwell Automotive Partners, LLC, DBA Caldwell Country Chevrolet, in an Amount Up to $2,077,720.00 Using a H-GAC Cooperative Purchasing Agreement for the Police Department Through the Property Management Department (ALL COUNCIL DISTRICTS)  

It is recommended that the City Council authorize the purchase of sixty-four Chevrolet Tahoes from Caldwell Automotive Partners, LLC, DBA Caldwell Country Chevrolet, in an amount up to $2,077,720.00 using H-GAC Cooperative Purchasing Contract No. VE11-15 for the Police Department through the Property Management Department.

The Police Department will use these vehicles to replace older vehicles which are no longer economically feasible to maintain.  The allocation of vehicles is as follows: twenty-eight vehicles with black and white markings will be used in direct support of traffic control functions; twelve vehicles with subdued markings will be used in support of traffic control functions and twenty-four vehicles will be non-marked and used for rapid response by executive staff personnel in emergency situations and for carrying necessary equipment for the Police Department.  The older vehicles will be sold at auction upon delivery and acceptance of the new vehicles.

TOTAL COST OF OWNERSHIP -  The cost over the average service life of 7.5 years will be $2,718,904.00 (TCO tabulation is attached).  These vehicles meet the required specifications and are expected to operate satisfactorily during their average service life.  Warranty information, manufacturer's statement of origin and an original sales invoice will accompany the new vehicles upon delivery to the City.

PRICE ANALYSIS - Property Management reviewed the price and determined it to be fair and reasonable.

COOPERATIVE PURCHASE - State law provides that a local government purchasing items under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items.  H-GAC Cooperative Purchasing Contract No. VE11-15 has been competitively bid to increase the purchasing power of government entities and to simplify the bidding process.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.  

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the MWBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.