The Transportation and Public Works department will use these Agreements to provide construction aggregates for street repairs and road construction projects. The awarded vendors will provide materials on an as-needed basis. No guarantees were made that the City would purchase specific quantities of product. Based on the user department's anticipated usage, staff recommends awarding to multiple vendors to ensure that demands are met in a timely manner. BID ADVERTISEMENT - The Invitation to Bid was advertised in the Fort Worth Star-Telegram on May 24, 2017, May 31, 2017 and June 7, 2017. Two hundred and twenty-five vendors were solicited from the purchasing database system and four bids were received. PRICE ANALYSIS - The Transportation and Public Works Department staff reviewed the proposed pricing and certified that the prices offered by the recommended proposers were fair and reasonable. See attached Bid Tabulation. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Additionally, Earth Haulers, Inc. is a certified M/WBE firm.
AGREEMENT TERMS - Upon City Council approval, the Agreements will begin on the date that the Agreements are executed and end one year from that date. RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the same as the first year. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
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