M&C Review


COUNCIL ACTION:  Approved on 10/10/2017 

DATE: 10/10/2017 REFERENCE NO.: **C-28424 LOG NAME: 55FTW MEACHAM AIRPORT CUSTOMS OIT MOA
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Memorandum of Agreement to Reimburse United States Customs and Border Protection for the Initial Costs in an Amount Not to Exceed $105,180.00 Related to Providing Information Technology and Pay an Annual Recurrent Network and Connectivity Fee in the Amount of $14,400.00 at the User Fee Facility at Fort Worth Meacham International Airport (COUNCIL DISTRICT 2)


RECOMMENDATION:

It is recommended that the City Council authorize the execution of a Memorandum of Agreement (MOA) to Reimburse the United States Customs and Border Protection for the Initial Costs Related to Providing Information Technology at the User Fee Facility and Pay an Annual Recurrent Network and Connectivity Fee at Fort Worth Meacham International Airport.

 
DISCUSSION:

On February 18, 2014, (M&C G-18127) the City Council authorized Meacham International Airport (Meacham) to secure designation as a Customs User Fee Airport (CUFA) through the United States Customs and Border Protection, Department of Homeland Security (CBP).  This designation also made provisions for a staffed position for clearing of international private air traffic.  Through the execution of a Memorandum of Agreement with CBP, a staff person will be available Monday through Friday (excluding Federal Public Holidays), during the hours of 8:00 a.m. to 5:00 p.m.  The CUFA will eliminate wait time for CBP response and will enhance Meacham's current operations, allowing the airport and businesses at the airport to better serve customers and bring new business to Meacham.

On August 29, 2017, (M&C C-28349) the City Council authorized the annual payment to CBP for the operation of a CUFA Facility at Meacham.  The annual base fee covers salary and expenses of individuals employed by CBP and all administrative overhead.  The annual fee of $123,438.00 will be billed in quarterly installments.  The City will have the right to terminate the Memorandum of Agreement upon 120 days written notice.

With approval by Mayor and Council, CBP will be reimbursed for the initial purchase and installation of Information Technology (IT) Equipment, which includes data and cabling components; and LAN, data and IT equipment and connectivity costs.  The City will be invoiced for the one-time cost of purchase and installation of this equipment and network and will be required to replace equipment as needed.  The initial cost is an amount not to exceed $105,180.00.  There is also an annual recurring network and connectivity charge of $14,400.00.  Payment for the actual cost of IT equipment and the recurring out-year network cost will be billed to the City after installation of all IT equipment under this Agreement.  The City will retain ownership of all equipment and CBP will transfer possession of all equipment when CBP vacates the premises.  The City will be responsible for maintenance and replacement of the equipment and upgrades to the LAN, Data and IT equipment as determined by CBP (approximately every 3-5 years).

Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.

This contract will be with a governmental entity, state agency or public institution of higher education:  U.S. Customs and Border Protection, Department of Homeland Security.


 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in current operating budget as appropriated in the Municipal Airports Fund and the Aviation Department is responsible for verifying the availability of funds prior to expenditure being made.

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Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Bill Welsted (5402)
Additional Information Contact:
Jeff Kloska (5406)
Julie Hostak (5407)

 
 
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