Multiple City departments use the existing subscription of Autodesk Buzzsaw Professional (Buzzsaw) to facilitate the electronic document management and workflow processes for capital projects. Buzzsaw provides a single source from which engineers can upload design plans and documentation. Staff is able to share information, edit documents and approve specifications electronically. Additional processes in Buzzsaw include, electronic change order submittal and approvals, electronic field order allowance approvals and contractor estimate approvals towards invoicing which support time savings to project lifecycles.
PRICE ANALYSIS - The pricing offered on the DIR contract offers a $1,728.00 per year saving as to the pricing previously awarded on M&C P-11588 using a General Services Administration Cooperative Contract. Staff reviewed the pricing and found pricing to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The DIR contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $31,528.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on October 11, 2017 and shall expire on June 29, 2018, to correspond with the terms of the cooperative contract.
RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at the City's option, per the conditions established in the contract between the DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term to correspond with the DIR contract term.