M&C Review


COUNCIL ACTION:  Approved on 10/10/2017 

DATE: 10/10/2017 REFERENCE NO.: **P-12109 LOG NAME: 13P17-0455 AUTODESK BUZZSAW PROFESSIONAL SB TPW
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Purchase Agreement with DLT Solutions, LLC, Using a Cooperative Contract in an Annual Amount Up to $126,111.00 for Autodesk Buzzsaw Professional Software for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize a Purchase Agreement with DLT Solutions, LLC, using Texas Department of Information Resources Contract No. DIR-TSO-3400 for Autodesk Buzzsaw Professional software for the Transportation and Public Works Department in an annual amount up to $126,111.00 and authorize two annual renewals options in an amount up to $126,111.00 annually.

 
DISCUSSION:

Multiple City departments use the existing subscription of Autodesk Buzzsaw Professional (Buzzsaw) to facilitate the electronic document management and workflow processes for capital projects.  Buzzsaw provides a single source from which engineers can upload design plans and documentation.  Staff is able to share information, edit documents and approve specifications electronically.  Additional processes in Buzzsaw include, electronic change order submittal and approvals, electronic field order allowance approvals and contractor estimate approvals towards invoicing which support time savings to project lifecycles.

PRICE ANALYSIS - The pricing offered on the DIR contract offers a $1,728.00 per year saving as to the pricing previously awarded on M&C P-11588 using a General Services Administration Cooperative Contract.  Staff reviewed the pricing and found pricing to be fair and reasonable.

COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item.  The DIR contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.

M/WBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $31,528.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on October 11, 2017 and shall expire on June 29, 2018, to correspond with the terms of the cooperative contract.

RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at the City's option, per the conditions established in the contract between the DIR and the individual vendor.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term to correspond with the DIR contract term.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available within the existing appropriations of the Transportation and Public Works Department for these expenditures and that prior to an expenditure being made, the Transportation and Public Works Department has the responsibility to validate the availability of funds.

BQN\17-0455\SB
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FROM
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Cynthia B. Garcia (8525)
Sheila Baker (8356)

 
 
ATTACHMENTS
  Form 1295 Certificate_DLT Solutions.pdf