M&C Review


COUNCIL ACTION:  Approved on 10/17/2017 

DATE: 10/17/2017 REFERENCE NO.: **P-12115 LOG NAME: 13P17-0400 DIGESTER CLEANING LSJ WATER
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Annual Agreement with Synagro of Texas-CDR, LLC, for Anaerobic Digester Cleaning Services in an Amount Up to $400,000.00 Per Year and Authorize Four Annual Renewal Options in an Amount Not to Exceed $400,000.00 Annually (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize an Annual Agreement with Synagro of Texas-CDR, LLC, for Anaerobic Digester Cleaning Services in an Amount up to $400,000.00 per year and authorize four annual renewal options in an amount not to exceed $400,000.00 annually.

 
DISCUSSION:

The City of Fort Worth's Village Creek Water Reclamation facility continually operates 14 anaerobic digester tanks that treat and reduce the volume of non-dissolvable biosolid waste.  Under the proposed Agreement, the Vendor will provide cleaning services of the tanks that accumulate biosolid waste.  The services under this Agreement include removal and dewatering of all material from the tanks as well as transporting material to the appropriate landfill and disposal.  In order to procure these services, City staff issued an Invitation to Bid to six qualified Bidders.

This Bid was advertised in the Fort Worth Star-Telegram on July 26, 2017, August 2, 2017 and August 9, 2017.  The City received two responses.

Staff recommends awarding a one-year contract to Synagro of Texas-CDR, LLC, with four one-year options to renew.  The contract price for the services per year would be $400,000.00 annually; however, the proposed contract would allow the unit price to be increased so long as the City approves.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

The requirements of the previous Agreement has been changed for this Agreement.  Therefore, there is no direct relationship to compare the unit prices.  Staff reviewed the pricing and found pricing to be fair and reasonable.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, this Agreement shall begin on October 11, 2017 and end October 10, 2018.






 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget and that prior to an expenditure being made, the Water Department has the responsibility to validate the availability of funds.

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FROM
    Fund Department
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Aaron Bovos (8500)
Additional Information Contact:
Cynthia Garcia (8525)
LaKita Slack-Johnson (8314)

 
 
ATTACHMENTS
  BID TAB 17-0400.pdf
  Form 1295.pdf