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| COUNCIL ACTION: Approved on 10/17/2017 |
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| DATE: |
10/17/2017 |
REFERENCE NO.: |
C-28440 |
LOG NAME: |
21WEST PATROL DIVISION CONSTRUCTION |
| CODE: |
C |
TYPE: |
NON-CONSENT |
PUBLIC HEARING: |
NO |
| SUBJECT: |
Authorize Execution of Construction Contract with Balfour Beatty Construction, LLC, in the Amount of $1,691,344.00, Including 7.5 Percent for the Owner's Construction Contingency Allowance for the New West Patrol Division, a Remodel of an Existing Facility Located at 3532 Joyce Drive and Provide for Administrative Costs in the Amount of $1,382,083.00 for a Total Project Cost of $3,230,000.00 (CCPD Funded) (COUNCIL DISTRICT 3) |
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| RECOMMENDATION: |
It is recommended that the City Council authorize the execution of a construction contract with Balfour Beatty Construction, LLC, in the amount of $1,691,344.00, including 7.5 percent for the Owner's Construction Contingency Allowance for the new West Patrol Division, a remodel of an existing facility located at 3532 Joyce Drive and provide for administrative costs in the amount of $1,382,083.00 for a total project cost of $3,230,000.00. |
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| DISCUSSION: |
The Police Department's West Patrol Division is currently housed in two facilities. Land and facilities totaling 3.290 acres on Joyce Drive was purchased in March of 2014 (M&C C-26688) to provide for a new West Division Headquarters. The City engaged Elements of Architecture through the annual architectural Agreement to redesign the existing facility and to produce drawings and bid documents for the new headquarters. The City issued a Request for Proposals to prospective contractors on June 22 and 29, 2017. Pre-proposal meetings and site visits were conducted with interested contractors. On August 4, 2017, the City received eight responses from general construction contractors. Five of these firms provided the required Post Proposal–Pre Award Submittals to be further evaluated by the City. Those firms were:
Azteca Enterprises, Inc. Balfour Beatty Construction, LLC CPM Commercial Construction, Inc. Denco CS Corp RJM Contractors, Inc.
These proposals were reviewed by members of the Police Department, Office of Business Diversity and the Property Management Department and were evaluated for best value based on the criteria set forth in the Request for Proposals. The selection team recommends award of the construction contract to Balfour Beatty Construction, LLC.
| Criteria | Balfour Beatty Construction, LLC | RJM Contractors, Inc. | CPM Commercial Construction, Inc. | Denco CS Corp | Azteca Enterprises, Inc. | | Proposed Price | 60 | 59 | 59 | 55 | 49 | | M/WBE | 6.5 | 6.0 | 6.5 | 6.5 | 7.0 | | Proposed Schedule | 7 | 5 | 5 | 4 | 10 | | Reputation/Experience | 9 | 9 | 9 | 8 | 5 | | Past Relationship with City of Fort Worth | 5 | 7 | 5 | 5 | 6 | TOTAL | 87.5 | 85.0 | 83.5 | 77.5 | 77.0 |
The overall project costs are expected to be as described in table below: | WEST PATROL DIVISION PROJECT BUDGET | TOTALS | | Architectural and Engineering Design | $ 121,040.00 | | Project Management, Existing Condition Survey, Bid Advertisement, etc. | $ 35,532.00 | Design Phase Total | $ 156,572.00 | | Construction Contract (Including Alternates 2, 3, 4, 5, 6 & 7 and 7.5 percent of Base Bid as Owner's Construction Contingency Allowance) | $1,691,344.00 | | Project Administration Cost: IT, Security, Site Fencing, Project Management, Contingency, FFE, Etc. | $1,382,084.00 | Construction Phase Total | $3,073,428.00 | PROJECT TOTAL | $3,230,000.00 |
In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade Permit Fees are waived for this project.
Construction is anticipated to start in Fall 2017, with an anticipated completion date during the Summer of 2018.
FUNDING SOURCES - This project is funded through the CCPD Facility Budget FY15 and FY16.
M/WBE OFFICE - Balfour Beatty Construction, LLC is in compliance with the City's BDE Ordinance by committing to 16 percent MBE participation on the base bid. The City's MBE goal on this project is 15 percent.
The West Patrol Division Office will be located in COUNCIL DISTRICT 3. |
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| FISCAL INFORMATION/CERTIFICATION: |
The Director of Finance certifies that upon approval of the above recommendations, funds will be available as appropriated of the CCPD Capital Projects Fund. Prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds.
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| Submitted for City Manager's Office by: |
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