Authorize Annual Agreement with Odotech, Inc., for An Odor Control Monitoring Platform in an Amount Up to $138,000.00 for the First Year and Authorize Four Annual Renewal Options in an Amount Not to Exceed $13,800.00 Annually (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize an annual Agreement with Odotech, Inc., for an Odor Control Monitoring Platform in an amount up to $138,000.00 for the first year and authorize four annual renewal options in an amount not to exceed $13,800.00 annually.

The Village Creek Water Reclamation Facility is the City of Fort Worth's wastewater treatment plant.  Under the proposed Agreement, the Vendor will provide an odor control platform that identifies localized sources of odors and monitors the odor control chemical dosage used to treat the water.  The Vendor also provides data for abatement strategies necessary to comply with permit requirements and nuisance odor regulations.  In order to procure these services, City staff issued an Invitation to Bid to 23 sewer analyzing and monitoring Bidders.

This bid was advertised in the Fort Worth Star-Telegram on July 26, 2017, August 2, 2017 and August 9, 2017.  The City received one response.  See attached Bid Tabulation.

Staff recommends awarding a one-year contract to Odotech, Inc., with four one-year options to renew.  The contract price for the first year is $138,000.00 which includes installation of the platform, training and support services with a 12-month warranty at no additional cost.  The contract price for the annual maintenance and support for each renewal year is $13,800.00 annually; however, the proposed contract would allow the unit price to be increased so long as the City approves.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $34,500.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

The City has no previous purchase history for this type of service.  Staff reviewed the pricing and found pricing to be fair and reasonable.

M/WBE WAIVER - A waiver of the goal for MBE/SBE for subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval this agreement shall begin on October 11, 2017 and end October 10, 2018.