M&C Review


COUNCIL ACTION:  Approved on 10/10/2017 

DATE: 10/10/2017 REFERENCE NO.: **P-12107 LOG NAME: 13P17-0120 I35/I30 GROUNDS MAINTENANCE CC CODE
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Agreement with Greener Pastures Landscaping, Inc., for Grounds Maintenance Services for Interstate 35W and Interstate 30 in an Annual Amount Up to $101,000.00 and Authorize Four Annual Renewal Options (COUNCIL DISTRICTS 3, 7, 8 and 9)


RECOMMENDATION:

It is recommended that the City Council authorize Execution of an Agreement with Greener Pastures Landscaping, Inc., for grounds maintenance services for Interstate 35W and Interstate 30 in an annual amount up to $101,000.00 and authorize four annual renewal options.

 
DISCUSSION:

The City of Fort Worth maintains the green space adjacent I-30 and I-35W through a Purchase Agreement.  Under the proposed Agreement, the vendor will maintain the area described generally as the green space adjacent to I-30 from Riverside Drive to Camp Bowie and adjacent to I-35 to Jessamine to south of Spur 280.  The maintenance provided under the agreement includes mowing and trash removal.  In order to procure these services, city staff issued an Invitation to Bid to 300 grounds maintenance vendors.  

The Bid was advertised in the Fort Worth Star-Telegram on February 1, 2017, February 8, 2017, February 15, 2017, February 22, 2017 and March 1, 2017.  The City received two bids.  See attached Bid Tabulation.

Staff recommends awarding a one-year contract to Greener Pastures Landscaping, Inc., with four one-year options to renew.  The contract price for the services per year would be $101,000.00 annually, however, the proposed contract would allow the unit price to be increased so long as the City approves.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $25,250.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

The requirements of  the previous Agreements have been changed for this Agreement.  Therefore, there is no direct relationship to compare the unit prices.  Staff  reviewed the pricing and found pricing to be fair and reasonable.

A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, these Agreements shall begin upon execution of the Agreement and shall end one year from that date.





 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget and that prior to an expenditure being made, the Code Compliance Department has the responsibility to validate the availability of funds.

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FROM
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Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Aaron Bovos (8517)
Additional Information Contact:
Cynthia Garcia (8525)
Cristina Camarillo (8355)

 
 
ATTACHMENTS
  Bid Tab 17-0120.pdf
  Form 1295.pdf