The Library Department will use this Agreement to obtain current and retrospective music compact discs (CDs) for adults and children, in English, Spanish and Vietnamese. Fort Worth citizens rely on these Library materials as a resource for popular pre-recorded music from all genres for all ages. BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on June 21, 2017, June 28, 2017 and July 5, 2017. Thirteen vendors were solicited from the purchasing database system; three responses were received. PRICE ANALYSIS - The unit prices are 53 percent higher than the pricing on the previous annual Agreement awarded in awarded December 4, 2012 (M&C P-11457). Staff reviewed the proposed pricing and certified that the prices offered by the recommended vendors are fair and reasonable. BID TABULATION - See attached bid tabulation. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Department Division and approved by the M/WBE Office in accordance with the BDE Ordinance because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on October 18, 2017 and shall expire on October 17, 2020. RENEWAL OPTIONS - The Agreement may be renewed for up to two additional one-year terms by mutual agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
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