M&C Review


COUNCIL ACTION:  Approved on 10/10/2017 

DATE: 10/10/2017 REFERENCE NO.: **C-28414 LOG NAME: 06SIXPOINTSUVPH1&2DESIGNAMENDS
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment 2 to City Secretary Contract No. 46057, in the Amount of $133,700.00, and Amendment 1 to City Secretary Contract No. 46981, in the Amount of $127,520.00, Both Being Engineering Services Agreements with Freese and Nichols, Inc., for Additional Engineering and Project Management Services for the Six Points Urban Village Streetscape Improvements (2014 BOND PROGRAM) (COUNCIL DISTRICT 9)

RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize Execution of Amendment 2 to City Secretary Contract No. 46057 in the amount of $133,700.00, an Engineering Services Agreement with Freese and Nichols, Inc., for additional engineering and project management services for the Six Points Urban Village Phase 1 Streetscape Improvements along Race Street from Grace Avenue to Holden Street; and

2.  Authorize Execution of Amendment 1 to City Secretary Contract No. 46981 in the amount of $127,520.00, an Engineering Services Agreement with Freese and Nichols, Inc., for additional engineering and project management services for the Six Points Urban Village Phase 2 Streetscape Improvements along Race Street from Grace Avenue to Oakhurst Scenic Drive and Along Sylvania Avenue from 150 Feet North of Race Street to the State Highway 121 Frontage Road.

 
DISCUSSION:

On June 2, 2015, Mayor and Council Communication (M&C G-18493), the City Council allocated the amount of $2,500,000.00 in 2014 Bond Program Urban Village Funds to the Six Points Urban Village for complete street improvements in accordance with the 2007 Six Points Urban Village Master Plan and the Comprehensive Plan. In addition, as part of the Fiscal Year 2017 capital projects budget, an additional $1,548,533.00 in 2014 Bond Program Urban Village Funds was appropriated to the Six Points Urban Village complete street improvements projects to cover an anticipated Phase 1 shortfall due to increases in construction costs and easement acquisition costs, for a total 2014 Bond Program Urban Village Funds appropriation of $4,048,533.00 for the Six Points Urban Village.

Phase 1 Scope Amendment
On October 14, 2014, Mayor and Council Communication (M&C C-27028), the City Council authorized the execution of an Engineering Services Agreement in an amount not to exceed $217,925.00 with Freese and Nichols, Inc., for the design of pedestrian and streetscape improvements in the Six Points Urban Village. On January 1, 2016, the City executed Contract Amendment 1 (46057-A1) in the amount of $33,000.00 for additional easement acquisition services, including processing 25 additional easement documents. The proposed Contract Amendment 2 includes the following expanded scope: historic resources survey, additional survey documents, additional project design and property owner meetings, and construction phase meetings and documentation (City and TxDOT).

Phase 2 Scope Amendment
On August 18, 2015, Mayor and Council Communication (M&C C-27418), the City Council authorized the execution of an Engineering Services Agreement in an amount not to exceed $204,190.00 with Freese and Nichols, Inc., for preparation of engineering documents for the construction of the Six Points Urban Village Phase 2 streetscape improvements. The proposed Contract Amendment 1 includes the following expanded scope: modify the preliminary design, prepare intersection design details for design competition, additional project and property owner meetings, construction phase meetings and documentation.


Below is the Six Points Streetscape Improvements Project (Phase 1 & 2) estimated schedule. The Phase 1 bid advertisement date is contingent upon TxDOT approval.

ActivityPhase 1Phase 2
Design CompleteAugust 2017September 2017

Design Services Contract

Amendment M&C Approval

October 2017October 2017
Advertise ConstructionSeptember 2017October 2017
Award Construction ContractDecember 2017January 2018

The project is included in the 2014 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014) and subsequent events taken by the Mayor and City Council.

Streetscape projects such as this typically have a higher long-term basic maintenance cost than standard street projects because of additional landscaping and paving details. The Park and Recreation Department has estimated an annual budget impact for this project could average $5,400.00 per 1/10th mile (block), depending upon the extent of landscape improvements.

Freese and Nichols, Inc., agrees to maintain its initial DBE commitment of 14 percent that it made on the original Agreement (CSC No. 46981) and extend and maintain the same DBE commitment of 14 percent to this first amendment. Therefore, Freese and Nichols remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous DBE Commitment form executed by an authorized representative of its company.

Freese and Nichols, Inc., agrees to maintain its initial DBE commitment of 13 percent that it made on the original Agreement (CSC No. 46057) and extend and maintain the same DBE commitment of 13 percent to this second amendment. Therefore, Freese and Nichols, Inc., remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous DBE Commitment form executed by an authorized representative of its company.

The project is located in COUNCIL DISTRICT 9.


 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Grants Fund for the Phase 1 project, and that the appropriations are included in the Fiscal Year 2017 Adopted Budget of the 2014 Bond Program pursuant to Ordinance No. 21457-09-2014.  

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FROM
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Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Randle Harwood (6101)
Additional Information Contact:
Patrina Newton (8068)

 
 
ATTACHMENTS
  MC Map - Six Points Phase I.pdf
  MC Map - Six Points Phase II.pdf
  Phase1Form 1295.pdf
  Phase2Form 1295.pdf